Author Archives: drsamoakley

About drsamoakley

Research Librarian at Swansea University

Discovering the impact of your work with ImpactStory


ImpactStory has been around for a while – we used to recommend it in our “Stand Out and Be Counted” sessions as a great showcase for a researcher’s all-round profile and a way to track altmetrics. It then went through a period as a paid-for service but now, happily, it’s re-launched and free!

It’s extremely easy to set up a profile if you have an ORCID (and if you don’t, here’s plenty of reasons why you should) and you then get an instant profile that pulls in your publications and all kinds of information about the impact these are having (or not). The ImpactStory blog outlines what you can find there and how you can use it. Looking at an example profile gives an idea of the wealth of evidence that the site covers.


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Open Access Book Chapters


For many subject areas – notably the humanities and social sciences – publishing research in the form of an edited book chapter is still highly valued. Nonetheless, there have been articles debating the issues with this form of publication (such as the blog post “How to bury your academic writing” by Dorothy Bishop, with a response from Terry Clague). One way to boost readership for a book chapter can be inclusion in a repository such as Swansea University’s Cronfa.

Researchers funded by the Wellcome Trust must now make book chapters open access (discussed in this blog post) and other funders may follow suit. Book chapters are not one of the output types covered by the imminent (1 April 2016) REF requirement to be made open access. However, HEFCE do mention extra credit for making all research open access where possible. Some publishers do offer the option to pay to make a book chapter immediately open access but this relies on the researcher being able to find the money. This may well not be needed if the alternative self-archiving route is possible.

There is no easy way to check publisher policies for self-archiving book chapters (compared with the Sherpa Romeo database for journals) but increasingly we are finding publishers allow self-archiving, albeit with an embargo period. Information is sometimes found on publisher websites (e.g. Brill) or you may need to contact the publisher and ask them directly. The University of Cambridge’s website has a summary of policies from a few publishers and there is a spreadsheet which maintained by UK librarians which covers additional publishers.

At the time of writing there are just over 1000 book chapters by Swansea University researchers on Cronfa but only 37 available for readers to download. It would be great to see that count increase as more researchers embrace the benefits of making their book chapters open access!

Contact us ( if you would like to explore your open access options.


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“5 Days of Twitter” online course for researchers starts Monday

Learn to use Twitter from scratch: how to develop a professional network and join in the conversation in 5 days!

“5 Days of Twitter” is an open online course for staff and research students at Swansea University. It will explore Twitter and its potential use to support teaching, learning and research in small, bitesize chunks. During each of the 5 days, a daily post will guide you through a small aspect of Twitter and offer some suggestions how each feature can be helpful to a professional in Higher Education, allowing you to learn all about Twitter from the comfort of your own home or office. During the course participants are encouraged to interact using Twitter with the team and each other, building their professional network as they learn to use the platform.

Join us if you’ve ever wondered how Twitter works and how it might be relevant in a professional academic context. You are also welcome to join in if you’ve experimented with Twitter before but would like to explore further how it could help you professionally. The course starts on Monday and runs 16-20th November:

Find out more & sign up to the blog here:

Contact email:

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Have you got your ORCID yet? Swansea University researchers encouraged to sign up!

We have been promoting the ORCID researcher identifier for some time now. Since its launch in 2012 the supporters of ORCID have grown in number and include such high profile organizations as Elsevier, Wiley, Springer, Nature, Thomson Reuters and the Wellcome Trust (where it is now compulsory for their grant applications).

This year RCUK have announced it “will immediately explore options to incorporate the use of ORCID in its systems“, JISC have launched an ORCID national consortium agreement for UK institutions and HEFCE have been advised in a report they commissioned that “ORCID should be mandatory for all researchers in the next REF“.

Examples of ORCID profiles from Swansea University researchers can be found here, here and here but it’s ORCID’s interoperability that makes it so useful – it works well with Researcher ID and SCOPUS as well as Researchfish, for example.

Swansea University & ORCID

Swansea University took part in a JISC project for ORCID integration last year and so far we have the following in place:

  • An ORCID can be entered in the Agresso Business World HR system (which you can find listed under “Home“).The screenshot below shows where to enter it – first go to “My Personnel information”, then select tab “Research Career Details”. It will then feed through to RIS – this is not an instant update so check back the next day.

Screenshot showing where to enter your ORCID on ABW

  • Once an ORCID is linked to RIS, we have a beta version of an import from ORCID to RIS. For those who find the one-by-one manual or DOI entry into RIS too laborious, the option of building your publications list in ORCID and then moving it across should be welcome. Let us know how this goes if you try it ( and we can feedback to the developer any problems encountered .
  • We have joined the ORCID national consortium agreement organized by JISC so will be looking to develop further the use of ORCID at Swansea Uni. For example, an ORCID is not yet displayed on staff web pages (or in Cronfa) but we are looking at ways to make this happen.

New ORCID Automatic Update

ORCID itself is going from strength to strength. As well as the increasing adoption by significant partners, they have also announced an automatic update option with CrossRef and DataCite:

“Upon receipt of data from a publisher or data center with a valid identifier, Crossref or DataCite can automatically push that information to the researcher’s ORCID record”

When CrossRef or Datacite have an update linked to your ORCID they will ask for your permission to update your ORCID with that work – unless you revoke the permission, they will then update future additions automatically. This relies on your ORCID being associated with your published works.

Get an ORCID now!

To get an ORCID, head over to and sign up. We have a guidance sheet if you need help. Or find out more: contact us at

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Open Access Week at Swansea University #swanoaweek

open access image

Swansea University will be marking the global event Open Access Week 2015. This celebrates the power of openness to drive collaboration and advance research. Here’s how you can join in:

  • Sign up for the “5 Days of OA” daily mini-briefings to get yourself up to speed with Open Access: the open access movement has been gaining momentum in recent years with increasing numbers of funder mandates plus HEFCE’s new open access policy for the next REF. We will send you a short summary each day on what you need to know/do to ensure you comply with these new demands. Sign up here!
  • Tue 20th Oct, 1-2pm: attend the “Why publish open access?” Staff Development topic session: “A look at the benefits and issues of making your work openly available in this open access week. You are welcome to bring questions!” Room 271, DTS, Park Campus. Book via ABW.
  • Wed 21st Oct, 2-3pm: attend our “Getting REF-ready: what you need to do for HEFCW’s new open access policy” briefing: SURF Room, Fulton House, Park Campus *Booking Essential!*
  • Visit our Open Access pop-up stands with guidance, advice and cake: bring along your questions about open access or RIS:
    • Wed 21st Oct 9-10am, Callaghans, Park Campus
    • Thur 22nd Oct 12-2pm, ILS Foyer, Park Campus
    • Fri 23rd Oct, 12-2pm, Coffeeopolis, Engineering Central, Bay Campus
  • Follow us on Twitter all week with the hashtag #swanoaweek

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Choosing where to publish: new checklist for researchers

ThinkCheckSubmit logo

The Think. Check. Submit site is designed to help researchers make informed choices before submitting papers for publication. As stories of malpractice and deceptive publishing seem to be more and more in the news, the aim is to ensure researchers have enough information to evaluate and choose quality publications. From their press release:

Think. Check. Submit. is a new industry-wide initiative that provides a checklist of quality indicators that can help researchers identify if a journal is a trustworthy place to submit their research.

The launch of the campaign coincides with the publication of a new longitudinal study in BMC Medicine by Cenyu Shen and Bo-Christer Björk which highlights the increasing number of publications that fail to meet many of the characteristics outlined in the Think. Check. Submit.check list. The study can be read here:

Read more about it on the Research Information website.

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RIS Update: file version now required

If you are uploading documents to RIS (which Swansea researchers should be to ensure open access compliance with both the University’s mandate and the REF policy…) you will notice that on the “Upload file” screen there is now an additional required field to give the version of the output. This is one of several forthcoming changes to ensure that the system is capturing all the required information for open access compliance:

Screenshot of RIS showing the new "Set Version" field

(Click for full-size screenshot)

The options shown are taken from the NISO documentation and the “Help with setting a version” link will give more detail on what they mean (unfortunately we are required to use this slightly confusing terminology for external reporting purposes). The key ones to note are:

  • “Accepted Manuscript” – this is the version required by the REF policy as a minimum. Also known as the “Author’s accepted version” or “post-print”. This is also the version USUALLY permitted by publishers for self-archiving – see our previous post on how to check your journal’s policy. We would anticipate most files uploaded should be this version and not having any publisher formatting.
  • “Version of Record” – this is the published version. Unless you have retained the copyright to your output AND have permission to use the publisher’s formatted version, it is unlikely you would be permitted under copyright to upload this version. Again, see our post for how to check your copyright situation.

There is a detailed discussion of the various versions of an output on the “Versions toolkit“. As always, contact us on if you have any questions or concerns. We’d be glad to help!

The Guide to RIS has been updated to reflect this change – see p.7 for a step-by-step guide on uploading documents.

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