We have a session for staff on Wednesday 18th October 2-3pm in Training Room 1 in the library on Singleton Park campus:
“Managing your publication profile: RIS, Cronfa & Open Access
All research staff are required to enter details of their publications onto RIS and comply with the university’s open access policy by uploading their papers to RIS to become public on Cronfa, our institutional repository. This also meets the HEFCE REF Open Access policy requirements. This session will give an overview of how the systems work and how to make your papers open access whilst complying with publisher copyright.
- Use RIS to add details of your publications
- Use RIS to make publications open access (and check copyright compliance)
- Comply with the HEFCE REF open access policy”
You can book on via ABW course catalogue using code 342 or just come along if you can’t access that! Training Room 1 is one floor down in the library on Level 2 West: staff at the customer service desk will be happy to direct you.
If you can’t make this session but would like an overview, get in touch with us email@example.com and we’d be glad to arrange something!
Swansea University researchers are being encouraged to sign up for an ORCiD (the unique researcher identifier) and add it to our system so it appears on their staff web page and in RIS. There are 3 quick ways to add your publications to the “Works” section of an ORCiD:
1. CrossRef: in ORCiD, you can select “Add Works”, “Search & Link”, then “CrossRef Metadata Search”: you should find CrossRef has a substantial number of your publications, including books and chapters (even for humanities). You can go down the list and select “Add to ORCiD”. However, you have to do this one-by-one.
2. Scopus: again, using “Add Works”, “Search & Link”, then “Scopus to ORCiD” you can pull publications into ORCiD from the massive Elsevier Scopus database. Scopus has good coverage for STEM areas. Humanities, Social Science & book data is increasing but likely to be incomplete. Using this option also forces you to review your Scopus profile (useful for citation metrics).
3. BibTex import: if all your publications are on RIS there is a way to export them from Cronfa to ORCiD. We have already blogged about this – it involves downloading a file from Cronfa, then uploading to ORCiD. The metadata would need reviewing and tidying, if necessary. This method can also be used from EndNote or anywhere that allows you to export a set of references as a BibTex file.
4. “Europe PubMed Central” another “Search&Link” option within ORCiD which may be useful to health researchers.
If you’re lucky enough you may also have the bonus option to:
5. Get someone to do it for you: ORCiD allows you to set up a “Trusted Individual” (under Account Settings). That person has to be an ORCiD user (so they need to sign up first), then you can give them access to manage your account without divulging your password.
Welcome to all our new PGR students!
Bookings have opened for the excellent new programme of Postgraduate Skills sessions. As always the library is contributing a wide selection of sessions but in particular we’d encourage Postgraduate Researchers to sign up promptly for:
- An informal library tour/induction: the best way to get the most out of the library as a building and all the expert staff here to help you.
- E-Thesis training: from October, new students will be part of the new electronic thesis submission process to maximize the impact of your research. Find out what you need to know at the start and be prepared!
Sessions are running across both campuses. Please share with any students in your department! Book on here.
We’d also recommend every PGR student get in touch with their library subject team to take advantage of all the support on offer. Contact details here.
Photo Credit: Charles Henry (assets) Flickr via Compfight cc
With the start of another academic year, we welcome all researchers! The Library Research Support Team works alongside the library subject teams, providing specialist support around topics related to research publications & scholarly communications:
- Open Access publication, including compliance with the REF & University open access policies + administering our RCUK fund for gold open access
- Using the Research Information System (RIS) and Cronfa, our institutional repository
- Metrics & altmetrics, including use of SciVal
- Researcher profiles (inc ORCiD)
- E-Theses & training for Postgraduate Research Students
There is more information on all the above our website and on this blog. In particular, we have guidance for new staff on managing publications in Swansea University’s systems (PDF, & Welsh version) plus detailed advice on how to comply with the Open Access policy.
Please do get in touch with us with any questions on the above or to request one-to-one support! We meet with staff regularly across campus or in sessions organised by Colleges/Departments/Research Groups. We also tweet as @sulibressupport and run training sessions as part of the Staff Development programme.
You may have been asked to put a creative commons license on your work. What is this and what does it do?
Creative Commons is a global non profit organization that enables sharing through the use of free legal tools. The licenses work with copyright law and give permissions to share, alter, etc. without anyone needing to contact you.
The licenses are:
CC-BY – lets others use, tweak and distribute your work as long as they give you credit. This is the most liberal license and the one favoured by RCUK who insist on it if they pay for your open access article.
CC-BY-SA – share alike – this lets others use, change and distribute your work as long as they credit you and also share anything they create from your work under the same license.
CC-BY-ND – no derivatives -people are free to use and share but cannot change anything.
CC-BY-NC-SA – non commercial share alike – allows people to use and alter your work as long as it is not commercial and they share it under the same licence.
CC-BY-NC-ND – allows others to download and share your work but they cannot change or share it commercially.
The creative commons site has a tool to help you choose the best for you https://creativecommons.org/choose/
Ideally creative commons would like to encourage people to share with as few restrictions as possible.
If you use their license tool it will give you a symbol to use on your work but also some code. If you are able to use this in your work it will mean that Google, YouTube etc. can identify it as having a licence and it will appear more in search results.
If you want to set up a new research profile (such as an ORCiD) then a new feature on Cronfa can help! Research staff at Swansea University are required to enter all their publications onto our Research Information System (RIS). This then feeds them out to their staff web page, our institutional repository Cronfa and other processes such as REF. You can get publications into RIS directly from ORCiD but until recently there has been no easy way to get publications out of RIS into another system.
RIS feeds publications into Cronfa: a recent enhancement to Cronfa means that researchers can now export their publications from there BUT this will only capture outputs in RIS which have the “Public” flag ticked so that they appear on Cronfa (you will see a red Cross next to your output in RIS if it is not currently public).
In Cronfa, navigate to your author page: you can do this by searching for one of your outputs and then clicking on the “Swansea University author” name (highlighted in yellow below):
An author page looks like this:
At the top (highlighted yellow in the screenshot) there is an “Export all as” option. You can choose either EndNote or BibTex. If you select “BibTex”, you can manually edit the file name and add a “.bib” extension.
BibTex is used, for example, by ORCiD as one of their import options so this provides a quick route to populate your ORCiD profile with all your publications, particularly if you have publications which are not indexed in major databases such as Scopus.
If you wish to export a selection of outputs from Cronfa, you can use the “Bookbag” functionality. On any search results page you can select specific outputs and use the “Add to Bookbag”. The suitcase item at the top of the screen lets you view your “Bookbag” and there is an export option there for Refworks, EndNote and BibTex.
Our research repository Cronfa now displays a citation count from Scopus if the data is available. Citation data will appear if:
- The output has a DOI
- The citation count is greater than zero
An example can be seen here (highlighted yellow):
Click the image to view the record in Cronfa
Clicking on the “Scopus” link should take you direct to the citing publications on Scopus but if you are off campus the login process can disrupt this. If you login, then try again – you should get through.
Scopus is the source of citation data for the world rankings (QS and THE) and for some REF Units of Assessment.