Running online throughout May 2020 for Researchers
The British Library are running a series of webinars throughout May that may be of interest to many of you.
How to access digital resources: a free webinar for researchers Friday 1st May, 10.30-11.30am Researchers working from home may find now, more than ever, that they cannot access all they need to do their research. This webinar will introduce the concept of open access, and the various tools and resources that enable access to the resources researchers need. Details and sign-up here:https://attendee.gotowebinar.com/register/4784745156984703756
The British Library’s Shared Research Repository Thursday 7th May, 2.30-3.30pm Creative and cultural organisations require repositories that look good, are attractive to users and support a wide range of non-text research outputs. Join us to learn more about our shared repository for UK cultural heritage organisations. Details and sign-up here: https://attendee.gotowebinar.com/register/5003834943448442636
Introduction to research data, data services and DataCite at the British Library (and beyond) Thursday 14th May, 2.30-3.30pm This webinar will provide an introduction to research data and how to use persistent identifiers such as DOIs to make research data and other digital outputs like theses and grey literature findable and citable online. This webinar will also provide an introduction to DataCite, an international non-profit organisation, which enables the ability to create DOIs for digital objects. Details and sign-up here: https://attendee.gotowebinar.com/register/6958681955238901260
Introduction to EThOS: the British Library database of UK theses Thursday 21st May, 2.30-3.30pm The British Library service known as EThOS is effectively a shop window on the amazing doctoral research undertaken in UK universities. With half a million thesis titles listed, you can uncover unique research on every topic imaginable and often download the full thesis file to use immediately for your own research. This webinar will offer a guided walk through the features and content of EThOS, and the research potential for making use of EThOS as a dataset. Details and sign-up here: https://attendee.gotowebinar.com/register/1072813692823727372
Project FREYA: How persistent identifiers can connect research together Thursday 28th May, 2.30-3.30pm This webinar will showcase the latest developments from the EC-funded FREYA project, including the PID Graph which provides a method to discover the relationships between different researchers and their organisations and find out the full impact of research outputs. It will also describe upcoming developments planned in the final year of the project such as a Common DOI Search. Details and sign-up here:https://attendee.gotowebinar.com/register/6895938324199891724
Please join the team at the BL for as many of these as you can. They will all last approximately 25-30 minutes with time for questions.
Firstly we would like to thank you for your patience during the last couple of weeks as we work through some of the bugs within the new Research Information System (RIS). Despite much planning, user testing and two pilots of the system, some issues have been found and we apologise for the inconvenience this has caused. We are working through these as soon as we can and further updates on some common issues can be found below.
Please continue to use the feedback tab on the right of any page within RIS to provide feedback or raise queries with the team. We are responding to all queries to acknowledge receipt and to confirm once issues have been resolved.
The development team have been working hard to resolve as many queries as quickly as possible.
To date, the following issues have been resolved:
Internet explorer not showing outputs
Development work undertaken to address this issue
25th October 2019
Dates appearing incorrectly
A new date format has been used and dates now appear as 14 Sept 2019 or 22 Dec 2019
24th October 2019
Issues with information pulling to Cronfa and items missing
This was due to a firewall issue, which has now been updated
1st November 2019
UoA Lead admin access not available
A fix for this has been identified and implemented
7th November 2019
If you have any further problems regarding the above issues,
please do contact us through the feedback tab.
Author ordering and citations. Work is ongoing to add
information on co-authors from old RIS to ensure full citation information is
available. Once this development work is complete, this will then feed the
information on Cronfa and staff profiles to ensure all information is correct.
REF Officer cannot
view exceptions. Work is ongoing to ensure that REF Officers have access to
Open Access exceptions.
GPA calculator for admins. Work is underway to ensure
the calculations in the GPA calculator are correct.
We will also be undertaking work to:
Improve the navigation around RIS, e.g. if you
undertake a search your results will be held whilst you click in and out of
Provide additional information within downable
Ensure ORCiD details are pulling into the system
Please accept our apologies again for the inconvenience
caused by the bugs in the new system. We are working through these as quickly
as possible. As mentioned above, please continue to feedback or raise any
queries through the feedback tab and a member of the team will be in touch.
With just over 10 days until the launch of the new RIS the
team is finalising details including applying permissions and fixing any
After release, we will continue to implement further enhancements
including notifications and to look ahead to integration with the REF2021
So what has changed?
A summary of the changes has been included below. Further
details on all of these changes can be discussed at any of the awareness
raising sessions or training drop-ins.
Multiple authors would add the same output
One output will mean one record. Additional authors can be added to a record, removing the need for duplication of efforts. This will benefit all users, ensuring rich metadata and one version of the truth.
Reports take a long time to produce and data is often managed outside of RIS due to concerns around data integrity
Additional reporting functionality will be available to support continuous assessment and to ensure we have an accurate view of our position ahead of submission in 2020. This will benefit all UoAs, providing additional information quickly to allow our REF submission to be optimised.
Impact Case Studies and Environment narratives not able to be shared within RIS until submission
Updates to the permissions in RIS mean that Impact Case Studies and Environment narratives can be made visible to members of the UoA for feedback once at an agreed point.
Assessment managed in a number of ways across Colleges/Schools
UoAs can toggle on and off whether scores are visible to staff.
The current RIS will not be accessible from Monday 21st October. The new RIS will be populated by content from the current RIS and will be live on Tuesday 22nd October. From this point onwards, this will be the only RIS is use.
A number of training sessions will be held over the
coming weeks to assist users with undertaking tasks such as adding an
output or uploading Impact Case Studies and Environment Narratives. Please
feel free to drop in to any of the following sessions:
RIS training drop-in sessions:
16th October 2-4pm, SoM109 PC Lab, Bay
17th October 12.30-1.30, Training Room 1, Level 2 Library, Singleton
22nd October 1-2pm, Training Room 1, Level 2 Library, Singleton
28th October 12.30-1.30, Training Room 1, Level 2 Library, Singleton
What if I have a
A comprehensive set of Frequently Asked Questions (FAQs)
will be made available from Monday 21st October, ahead of the
new system launching. A link to this information will be circulated at the
If you have any queries please contact Laura Bailey (firstname.lastname@example.org) and/or Andrew Burrows (email@example.com). We will of course keep you up-to-date on progress and training will be provided should the changes to the system necessitate this.
We are now just weeks away from launching the new Research Information System (RIS). Over the next week or so we will be releasing the test system for use with some departments in order to gather further user feedback and to begin introducing the system.
development team are currently finalising functionality that will enable admin
users to model various scenarios and calculate a GPA for the UoA within
seconds. This will be particularly helpful for colleagues as we move towards a
continuous assessment approach ahead of submission in November 2020.
to development work, we are liaising with stakeholders around the use of
notifications (in RIS and via email) in order increase visibility in areas such
as open access compliance.
work will be completed to implement notifications and we will also be testing
the new GPA calculator functionality. The team will also be ensuring alignment
between the new RIS and the PDR system.
with colleagues on the migration of Impact and Environment documents, we plan
to use the latest items submitted as part of the State of Play update in September
to the system. Authors will then be able to add further items such as evidence
once the system is live.
Feedback and get involved
Colleagues are welcome to come and
view the current stages of development in Faraday, Singleton or to attend
bi-weekly showcase meetings where the development team demo the new system, to
provide an opportunity for colleagues and inform future developments.
The team continue to work through the user feedback to make
changes to the system in terms of functionality and style. This includes
updates to allow users to be able to add additional authors to items and to
signal mandatory fields before saving.
In addition to development work, we are liaising with
colleagues on REF submission optimisation tools and notifications to assist
users in analysis and improve workflows.
The migration process is now complete and all outputs should
now be showing in the new RIS. Testing is underway with the team to ensure this
is the case. Over the coming weeks we hope to be able to release the system for
further testing and feedback.
Liaising with colleagues on the migration of Impact and
Environment documents, we plan to use the latest items submitted as part of the
State of Play update in September to the system. Authors will then be able to
add further items such as evidence.
Feedback and get
Colleagues are welcome to come and view the current stages
of development in Faraday, Singleton or to attend bi-weekly showcase meetings
where the development team demo the new system, to provide an opportunity for
colleagues and inform future developments.
We will be continuing to test the system with users over
the coming weeks. If you are interested in taking part please contact Laura
and/or Andrew Burrows (firstname.lastname@example.org).
We will of course keep you up-to-date on progress and training will be provided
should the changes to the system necessitate this
As you are (hopefully) aware, a new Research Information System (RIS) is currently under development. A blended team with colleagues from across IT Services, Library and the REF Team have been working to build a new system ahead of submission to REF in November 2020.
The team have met with a number of academic and professional service staff through a series of workshops to outline requirements and prioritise accordingly. To-date, work has been undertaken to:
Create an output
Add an output using a DOI
Add an output using ORCiD
Add accompanying documents to outputs
Publish to Cronfa
Select items for REF
Upload an Environment narrative or Impact Case Study.
Further development work will take place over the coming weeks and migration to the new system is being explored. To confirm, the Outputs Mini-REF for 2019 will be run from the current RIS.
Feedback and get involved
Colleagues are welcome to come and view the current stages of development in Faraday, Singleton or to attend bi-weekly showcase meetings where the development team demo the new system, to provide an opportunity for colleagues and inform future developments. If you would like to join this session in person or via an online call, please contact Andrew Burrows: email@example.com
We will of course keep you up-to-date on progress and training will be provided should the changes to the system necessitate this.
Guest post by Laura Bailey, Senior Project and Change Officer. Image credit: Pexels via Pixabay CC0
At Swansea University there is an active learning & teaching community committed to improving practice and engaging with new technology, supported by our excellent SALT team. Academics here are also encouraged to complete a Postgraduate Certificate Teaching in Higher Education or seek HEA Fellowship recognition. All of this requires engagement with the published research on learning and teaching to ensure that changes made are evidence-based and good practice identified.
Following conversations with staff and requests for support with literature searching, we wanted to create a resource that would help anyone who is taking on the challenge of engaging in an entirely new subject area, both to research and to publish. So we have created a LibGuide for the Scholarship of Learning and Teaching (SoTL):
On there you will find tabs that address some of the issues that staff have raised:
Selected introductory material to the field of Scholarship of Learning & Teaching (SoTL)
Suggestions for top places to search for literature on higher education
Links to top SoTL journals, to read and to publish in
Information on SoTL and the REF
Plus: a place to suggest your own resources
We have been lucky enough to engage with teaching staff at a couple of events this year and have sought to learn from them what would be most useful to support activity with SoTL. Subject Librarian Philippa Price will be continuing work in this area so contact her for more information: firstname.lastname@example.org
There are many good reasons to spend some time with Google Scholar, as well as caveats in respect of its credentials. It remains a serious contender for academic literature searching; for example, a couple of recent papers:
Although Google Scholar is easy to use, there are a wealth of features worth discovering for academic researchers. We have just updated our library guide to Google Scholar which may be of interest to research staff and students. This is now in two parts:
“Google Scholar for Literature Searching” (PDF, and the Welsh PDF) which covers useful features such as linking Google Scholar to Swansea University’s paid subscription content, using cited reference searching and referencing.
“Google Scholar Profiles” (PDF, and the Welsh PDF) for anyone who publishes papers, highlighting the benefits of setting up a Google Scholar profile to track citations and enhance the discoverability of your work.