The British Library Webinar Series

Running online throughout May 2020 for Researchers

Image: Steve Cadman, CC-BY-SA https://creativecommons.org/licenses/by-sa/2.0/

The British Library are running a series of webinars throughout May that may be of interest to many of you.

How to access digital resources: a free webinar for researchers
Friday 1st May, 10.30-11.30am
Researchers working from home may find now, more than ever, that they cannot access all they need to do their research. This webinar will introduce the concept of open access, and the various tools and resources that enable access to the resources researchers need.
Details and sign-up here: https://attendee.gotowebinar.com/register/4784745156984703756

The British Library’s Shared Research Repository
Thursday 7th May, 2.30-3.30pm
Creative and cultural organisations require repositories that look good, are attractive to users and support a wide range of non-text research outputs. Join us to learn more about our shared repository for UK cultural heritage organisations.
Details and sign-up here: https://attendee.gotowebinar.com/register/5003834943448442636

Introduction to research data, data services and DataCite at the British Library (and beyond)
Thursday 14th May, 2.30-3.30pm
This webinar will provide an introduction to research data and how to use persistent identifiers such as DOIs to make research data and other digital outputs like theses and grey literature findable and citable online. This webinar will also provide an introduction to DataCite, an international non-profit organisation, which enables the ability to create DOIs for digital objects.
Details and sign-up here: https://attendee.gotowebinar.com/register/6958681955238901260

Introduction to EThOS: the British Library database of UK theses
Thursday 21st May, 2.30-3.30pm
The British Library service known as EThOS is effectively a shop window on the amazing doctoral research undertaken in UK universities. With half a million thesis titles listed, you can uncover unique research on every topic imaginable and often download the full thesis file to use immediately for your own research. This webinar will offer a guided walk through the features and content of EThOS, and the research potential for making use of EThOS as a dataset.
Details and sign-up here: https://attendee.gotowebinar.com/register/1072813692823727372

Project FREYA: How persistent identifiers can connect research together
Thursday 28th May, 2.30-3.30pm
This webinar will showcase the latest developments from the EC-funded FREYA project, including the PID Graph which provides a method to discover the relationships between different researchers and their organisations and find out the full impact of research outputs. It will also describe upcoming developments planned in the final year of the project such as a Common DOI Search.
Details and sign-up here: https://attendee.gotowebinar.com/register/6895938324199891724

Please join the team at the BL for as many of these as you can. They will all last approximately 25-30 minutes with time for questions.

RISE Project Update #7

Research Information System (RIS)

Image: Listening by Pixabay

Firstly we would like to thank you for your patience during the last couple of weeks as we work through some of the bugs within the new Research Information System (RIS). Despite much planning, user testing and two pilots of the system, some issues have been found and we apologise for the inconvenience this has caused. We are working through these as soon as we can and further updates on some common issues can be found below.

Please continue to use the feedback tab on the right of any page within RIS to provide feedback or raise queries with the team. We are responding to all queries to acknowledge receipt and to confirm once issues have been resolved.

The development team have been working hard to resolve as many queries as quickly as possible.

To date, the following issues have been resolved:

Issue Resolution Date fixed
Internet explorer not showing outputs Development work undertaken to address this issue 25th October 2019
Dates appearing incorrectly A new date format has been used and dates now appear as 14 Sept 2019 or 22 Dec 2019 24th October 2019
Issues with information pulling to Cronfa and items missing This was due to a firewall issue, which has now been updated 1st November 2019
UoA Lead admin access not available A fix for this has been identified and implemented 7th November 2019

If you have any further problems regarding the above issues, please do contact us through the feedback tab.

Ongoing

Author ordering and citations. Work is ongoing to add information on co-authors from old RIS to ensure full citation information is available. Once this development work is complete, this will then feed the information on Cronfa and staff profiles to ensure all information is correct.

REF Officer cannot view exceptions. Work is ongoing to ensure that REF Officers have access to Open Access exceptions.

GPA calculator for admins. Work is underway to ensure the calculations in the GPA calculator are correct.

We will also be undertaking work to:

  • Improve the navigation around RIS, e.g. if you undertake a search your results will be held whilst you click in and out of outputs
  • Provide additional information within downable reports
  • Ensure ORCiD details are pulling into the system correctly.

Please accept our apologies again for the inconvenience caused by the bugs in the new system. We are working through these as quickly as possible. As mentioned above, please continue to feedback or raise any queries through the feedback tab and a member of the team will be in touch.

Enhanced RIS – One week in from changeover…

RIS Home
Feedback button icon

Many thanks for your feedback and ideas for the new RIS system. We are currently working through these requests, and fixing bugs that have been identified post-launch.

Please provide any further feedback, comments and observations via the Feedback button which you will see on the right hand side of the RIS Home screen.

We will provide additional drop-in training sessions over the next few weeks (details tbc).

If you have any queries please contact Laura Bailey (laura.bailey@swansea.ac.uk) and/or Andrew Burrows (a.j.burrows@swansea.ac.uk).

Research Information System – RISE Project Update #6

Where are we now? 

With just over 10 days until the launch of the new RIS the team is finalising details including applying permissions and fixing any remaining bugs. 

After release, we will continue to implement further enhancements including notifications and to look ahead to integration with the REF2021 submission system.  

So what has changed?  

A summary of the changes has been included below. Further details on all of these changes can be discussed at any of the awareness raising sessions or training drop-ins.

Old RIS New RIS
Multiple authors would add the same output One output will mean one record. Additional authors can be added to a record, removing the need for duplication of efforts. This will benefit all users, ensuring rich metadata and one version of the truth.
Reports take a long time to produce and data is often managed outside of RIS due to concerns around data integrity Additional reporting functionality will be available to support continuous assessment and to ensure we have an accurate view of our position ahead of submission in 2020.   This will benefit all UoAs, providing additional information quickly to allow our REF submission to be optimised.
Impact Case Studies and Environment narratives not able to be shared within RIS until submission Updates to the permissions in RIS mean that Impact Case Studies and Environment narratives can be made visible to members of the UoA for feedback once at an agreed point.
Assessment managed in a number of ways across Colleges/Schools UoAs can toggle on and off whether scores are visible to staff.

What next? 

The current RIS will not be accessible from Monday 21st October. The new RIS will be populated by content from the current RIS and will be live on Tuesday 22nd October. From this point onwards, this will be the only RIS is use. 

Help and support 

A number of training sessions will be held over the coming weeks to assist users with undertaking tasks such as adding an output or uploading Impact Case Studies and Environment Narratives. Please feel free to drop in to any of the following sessions: 

Pixabay image: chatawat

RIS training drop-in sessions:

  • Wednesday 16th October 2-4pm, SoM109 PC Lab, Bay
    • Thursday 17th October 12.30-1.30, Training Room 1, Level 2 Library, Singleton
    • Tuesday 22nd October 1-2pm, Training Room 1, Level 2 Library, Singleton
    • Monday 28th October 12.30-1.30, Training Room 1, Level 2 Library, Singleton 

What if I have a problem? 

A comprehensive set of Frequently Asked Questions (FAQs) will be made available from Monday 21st October, ahead of the new system launching. A link to this information will be circulated at the time.

If you have any queries please contact Laura Bailey (laura.bailey@swansea.ac.uk) and/or Andrew Burrows (a.j.burrows@swansea.ac.uk). We will of course keep you up-to-date on progress and training will be provided should the changes to the system necessitate this.

Research Information System Enhancement (RISE) Development Update #5

Where are we now?

We are now just weeks away from launching the new Research Information System (RIS). Over the next week or so we will be releasing the test system for use with some departments in order to gather further user feedback and to begin introducing the system.

RIS Home

The development team are currently finalising functionality that will enable admin users to model various scenarios and calculate a GPA for the UoA within seconds. This will be particularly helpful for colleagues as we move towards a continuous assessment approach ahead of submission in November 2020.

In addition to development work, we are liaising with stakeholders around the use of notifications (in RIS and via email) in order increase visibility in areas such as open access compliance.

What next?

Development work will be completed to implement notifications and we will also be testing the new GPA calculator functionality. The team will also be ensuring alignment between the new RIS and the PDR system.

Liaising with colleagues on the migration of Impact and Environment documents, we plan to use the latest items submitted as part of the State of Play update in September to the system. Authors will then be able to add further items such as evidence once the system is live.

RIS Infographic

Feedback and get involved

Colleagues are welcome to come and view the current stages of development in Faraday, Singleton or to attend bi-weekly showcase meetings where the development team demo the new system, to provide an opportunity for colleagues and inform future developments.

We will be continuing to test the system with users over the coming weeks. If you are interested in taking part please contact Laura Bailey (laura.bailey@swansea.ac.uk) and/or Andrew Burrows (a.j.burrows@swansea.ac.uk).

We will of course keep you up-to-date on progress and training will be provided should the changes to the system necessitate this.

Research Information System Enhancement (RISE) Development Update #4

Image by cuilei2016 from Pixabay

Where are we now?

The team continue to work through the user feedback to make changes to the system in terms of functionality and style. This includes updates to allow users to be able to add additional authors to items and to signal mandatory fields before saving.

In addition to development work, we are liaising with colleagues on REF submission optimisation tools and notifications to assist users in analysis and improve workflows.

What next?

The migration process is now complete and all outputs should now be showing in the new RIS. Testing is underway with the team to ensure this is the case. Over the coming weeks we hope to be able to release the system for further testing and feedback.

Liaising with colleagues on the migration of Impact and Environment documents, we plan to use the latest items submitted as part of the State of Play update in September to the system. Authors will then be able to add further items such as evidence.

Feedback and get involved

Colleagues are welcome to come and view the current stages of development in Faraday, Singleton or to attend bi-weekly showcase meetings where the development team demo the new system, to provide an opportunity for colleagues and inform future developments.

We will be continuing to test the system with users over the coming weeks. If you are interested in taking part please contact Laura Bailey (laura.bailey@swansea.ac.uk) and/or Andrew Burrows (a.j.burrows@swansea.ac.uk). We will of course keep you up-to-date on progress and training will be provided should the changes to the system necessitate this

Research Information System (RIS) Development Update

coding-1853305_640

As you are (hopefully) aware, a new Research Information System (RIS) is currently under development. A blended team with colleagues from across IT Services, Library and the REF Team have been working to build a new system ahead of submission to REF in November 2020.

The team have met with a number of academic and professional service staff through a series of workshops to outline requirements and prioritise accordingly. To-date, work has been undertaken to:

  • Create an output
  • Add an output using a DOI
  • Add an output using ORCiD
  • Add accompanying documents to outputs
  • Publish to Cronfa
  • Select items for REF
  • Upload an Environment narrative or Impact Case Study.

Further development work will take place over the coming weeks and migration to the new system is being explored. To confirm, the Outputs Mini-REF for 2019 will be run from the current RIS.

Feedback and get involved

Colleagues are welcome to come and view the current stages of development in Faraday, Singleton or to attend bi-weekly showcase meetings where the development team demo the new system, to provide an opportunity for colleagues and inform future developments. If you would like to join this session in person or via an online call, please contact Andrew Burrows: a.j.burrows@swansea.ac.uk

We will of course keep you up-to-date on progress and training will be provided should the changes to the system necessitate this.

 

Guest post by Laura Bailey, Senior Project and Change Officer.
Image credit: Pexels via Pixabay CC0

Researching learning and teaching

At Swansea University there is an active learning & teaching community committed to improving practice and engaging with new technology, supported by our excellent SALT team. Academics here are also encouraged to complete a Postgraduate Certificate Teaching in Higher Education or seek HEA Fellowship recognition. All of this requires engagement with the published research on learning and teaching to ensure that changes made are evidence-based and good practice identified.

Following conversations with staff and requests for support with literature searching, we wanted to create a resource that would help anyone who is taking on the challenge of engaging in an entirely new subject area, both to research and to publish. So we have created a LibGuide for the Scholarship of Learning and Teaching (SoTL):

Screenshot of the SoTL LibGuide

SoTL LibGuide (English) / Ysgoloriaith Dysgu ac Addysgu (Welsh)

On there you will find tabs that address some of the issues that staff have raised:

  • Selected introductory material to the field of Scholarship of Learning & Teaching (SoTL)
  • Suggestions for top places to search for literature on higher education
  • Links to top SoTL journals, to read and to publish in
  • Information on SoTL and the REF
  • Plus: a place to suggest your own resources

We have been lucky enough to engage with teaching staff at a couple of events this year and have sought to learn from them what would be most useful to support activity with SoTL. Subject Librarian Philippa Price will be continuing work in this area so contact her for more information: p.price@swansea.ac.uk

Revisiting Google Scholar

Google_Scholar_logo.svg

There are many good reasons to spend some time with Google Scholar, as well as caveats in respect of its credentials. It remains a serious contender for academic literature searching; for example, a couple of recent papers:

Although Google Scholar is easy to use, there are a wealth of features worth discovering for academic researchers. We have just updated our library guide to Google Scholar which may be of interest to research staff and students. This is now in two parts:

  1. Google Scholar for Literature Searching” (PDF, and the Welsh PDF) which covers useful features such as linking Google Scholar to Swansea University’s paid subscription content, using cited reference searching and referencing.
  2. Google Scholar Profiles” (PDF, and the Welsh PDF) for anyone who publishes papers, highlighting the benefits of setting up a Google Scholar profile to track citations and enhance the discoverability of your work.

The Twitter account @GScholarDigest is worth following if you are interested in ongoing academic research into Google Scholar.

Resources from “Stand out and be counted”

We ran an updated version of our “Stand out and be counted” session for researchers this week. This time we have hosted all the resources on a Padlet:

https://padlet.com/s_l_c_oakley/standoutandbecounted

The presentations are at the bottom of each column, apart from “Open Research” which was just an activity we did around a coffee break.

Many thanks to all those who came and participated!