Research Information System Enhancement (RISE) Development Update #5

Where are we now?

We are now just weeks away from launching the new Research Information System (RIS). Over the next week or so we will be releasing the test system for use with some departments in order to gather further user feedback and to begin introducing the system.

RIS Home

The development team are currently finalising functionality that will enable admin users to model various scenarios and calculate a GPA for the UoA within seconds. This will be particularly helpful for colleagues as we move towards a continuous assessment approach ahead of submission in November 2020.

In addition to development work, we are liaising with stakeholders around the use of notifications (in RIS and via email) in order increase visibility in areas such as open access compliance.

What next?

Development work will be completed to implement notifications and we will also be testing the new GPA calculator functionality. The team will also be ensuring alignment between the new RIS and the PDR system.

Liaising with colleagues on the migration of Impact and Environment documents, we plan to use the latest items submitted as part of the State of Play update in September to the system. Authors will then be able to add further items such as evidence once the system is live.

RIS Infographic

Feedback and get involved

Colleagues are welcome to come and view the current stages of development in Faraday, Singleton or to attend bi-weekly showcase meetings where the development team demo the new system, to provide an opportunity for colleagues and inform future developments.

We will be continuing to test the system with users over the coming weeks. If you are interested in taking part please contact Laura Bailey ( and/or Andrew Burrows (

We will of course keep you up-to-date on progress and training will be provided should the changes to the system necessitate this.

Get recognition for peer review with Publons

A researcher recently brought the site Publons to our attention as a good way to get credit for the often unseen and uncredited work of peer reviewing for publication. Publons states their mission as follows:

Publons works with the world’s top publishers so you can effortlessly track, verify and showcase your peer review contributions across the world’s journals. It’s all part of our plan to speed up science and research and give the experts involved in peer review the recognition they deserve.

The service has had support from several major publishers already (e.g. Wiley, CUP) and integrates with ORCID so that your review record can be included on your ORCID profile. Read the full list of benefits for researchers here: . An example of a profile page is Charles Dunnill from Swansea University.

Swansea University has an institutional profile page too –  Swansea University. Publons were great at removing a duplicate profile we’d got for “University of Wales, Swansea” so all our researchers are now in one place.

Twitter for researchers


Our “7 Days of Twitter” course was “aimed at Swansea University researchers, staff and students who wish to learn more about Twitter in the context of research and boosting your research impact”. We have no plans at present to re-run the course but all the material is freely available to work through at any time (and if you tweet us – @rscsam or @benfelen – we’d still be delighted to hear from you!). A reminder of what the course covered:

All the resources are derived from the original course by Dr Helen Webster and are similarly licensed for re-use under a  Creative Commons Attribution-NonCommercial-ShareAlike 3.0 Unported License.

Promoting your publications with Kudos

If you are looking for ways to promote your research, the web service Kudos is a free option to try: See an example of Kudos for an article  or another example by Swansea University’s Louise Miskell.

Here’s a short video which explains what Kudos offers:

In a nutshell the advantages of Kudos are:

  • Explain” = a user-friendly page to contextualize and promote an article or book, re-wording its content in a more accessible format (“What it’s about”, “Why it’s important”) and linking to any additional resources (blog posts, videos etc.) = “Enrich“.  For example, if an article is available open access on Cronfa then that could be an additional link to include.
  • Share” this page with your networks, via email or on a website/blog. This step is critical: you will need to get the page out to the world in order to reap the benefits!
  • Use Kudos to “measure” activity around the publication: see this video for further details on what stats Kudos can provide.

The value of Kudos relies on the researcher taking the time to enrich a Kudos page for a publication and then promote the resulting page to an existing network. It could be a useful tool for promoting papers for maximum impact – the ability to provide a layperson’s version is particularly useful. Opinions welcome in the comments!


Raising your research profile – resources


We are running some sessions for postgraduate students this term on raising your online research profile. This post is a summary of some of the topics we will be discussing. (It could also have a subtitle: “How many places do I have to keep up to date?!?”)

Establishing your identity

Distinguishing yourself and your publications is vital not only so people can discover your work and give you credit for it, but also for the accuracy of bibliometrics for your work:

  1. ORCID has become the de-facto standard researcher identifier, adopted by many funding bodies, publishers and other organisations. We have it embedded in Swansea University systems for staff; it can also be used to set up an ImpactStory profile (see below). Sign up at : we have a guide (PDF) if you need one.
  2. Google Scholar profile: gather your publications on Google Scholar to get a neat profile page (example) and citation stats. Improves discoverability of your work – your name becomes a hyperlink to your profile in Google Scholar results. We have a guide (PDF) if you need one.
  3. Scopus ID: Scopus is mighty Elsevier database (login needed off campus) has a STEM focus but is expanding its coverage of other subject areas. It is the source of bibliometrics for university world rankings and other assessments. Check your papers are credited to you and you also get useful stats on your citations and profile. We have a guide (PDF) if you need one to curating your profile there.
  4. Researcher ID: this originated in the Web of Science database, another (rival) source of bibliometrics. See a sample profile and ensure you are credited with all your papers on Web of Science. We have a guide (PDF) if you need one.
  5. ImpactStory uses an ORCID to provide you with a profile page that lists your publications and mentions. An account is free. We have blogged on it here or you can take a look at a Swansea University profile.


As well as general social networking sites such as Facebook, Google+ and LinkedIn, the sites with a specific academic focus can act as a “shop window” for your research and publications. Most come with their own set of pros and cons, mostly relating to how predatory and spammy the site becomes once you have set up a profile…

  • Academia.edu The largest network but possibly not the most active. Encourages connections and uploading of publications. Despite the .edu domain, the site is a for-profit company.
  • ResearchGate:; build a network and add your publications. Like, the site encourages uploading of full text – most of this does not comply with publisher copyright permissions so act with caution. The Wikipedia article highlights the main criticisms of the site, most notably the aggressive email approach it has taken to lure new members.
  • Piirus Linked to the portal, the site promotes membership to develop your networking and consultancy opportunities.

Also in this section are what Katy Jordan terms “modified academic tools”, sites which have a practical purpose but which have also developed networking facilities:

  • Slideshare: upload presentations (or documents); you can also follow people, comment etc. Now owned by LinkedIn and increasingly integrated with that network. See Katy Jordan’s presentation on Academic Social Networking Sites as an example.
  • Mendeley: now owned by Elsevier, the site is increasingly being promoted as a network as well as a reference management tool.
  • Zotero: another reference management tool which has a “People” facility too

Getting started on social media (for researchers)

Use of social media to promote one’s research and boost impact is a huge topic of debate. The LSE Impact blog has many posts relating to different aspects of the pros and cons for engaging on platforms such as Twitter. This also relates to the use of altmetrics which we have discussed elsewhere.

Some useful starting points could be:

We will be re-running our “7 Days of Twitter” online course for Swansea University researchers, starting 2nd December 2016.

Please share any useful articles or resources in the comments that you think we should be mentioning!

What can you do with a newly open access article (on Cronfa)?


We have been pushing the message hard about the new REF open access policy  but open access has many benefits beyond compliance. Evidence piles up that it can lead to increased impact and citations because people everywhere can read your work, not just the privileged elite with access to expensive journal subscriptions. So if you have uploaded a version of your paper to our repository RIS and it’s now available to download in Cronfa, here are a few suggestions of what you could do next to send it out into the world to get read…

What link to share?

Cronfa pages have reliable URLs and include the DOI (where available) to the published article too e.g. so if your article is only open access on Cronfa, share the link to that page:

Copy the link from the address bar of your browser (on Windows = Ctrl+C to copy and Ctrl+V to paste)

Of course, if your paper is published “Gold” open access then using the DOI to link to the publisher site is preferred.

Ideas for promoting an article

  1. Include the link to your “Latest paper:” in your email signature
  2. Link to your paper on a LinkedIn profile (and/or post to any relevant LinkedIn groups)
  3. Uploading a copy of your paper to sites such as Academia.Edu or ResearchGate is not often permitted by publishers as these are commercial sites, however you can link to the open access version from profiles there.
  4. Ensure your paper is added to any online profiles you maintain (e.g. ORCID, ResearcherID, Google Scholar) and include a link to the open access version where possible.
  5. If you are attending or presenting at a conference, tweet a link to your paper when appropriate with the conference hashtag (or get someone else to do it for you if you aren’t on Twitter).  If you are presenting a poster or have any paper handouts, create a short URL to share.
  6. Write a guest blog post including a link to the open access version. Contributing to “The Conversation” is also a great way to reach a wider audience – see our Swansea University authors here.
  7. Sharing links on social media is ideal – altmetrics can help you explore who is talking about your paper OR papers on similar topics. Use the Altmetric bookmarklet to access stats (or many publisher sites now include them). For example, using the Altmetric bookmarklet on this Cronfa article takes you to this site where you can see all the places where the article has been discussed online. If your research relates to this topic, there are articles or blog posts which could be commented on (with a link to your paper) or social media accounts which may be interested in your paper too.
  8. Promoting your article online requires some tact and diplomacy – ideally you will already be part of mutually-supportive online networks! If not, are there departmental / College / research groups or other accounts which could promote your work for you? Make sure they know about your newly open access paper.

What other ideas could be shared? Anything that has worked well for you? Let us know in the comments!

And: a few select links for more on promoting your research paper (& boosting impact in general):



Using Scival to find Economic Impact

Scival patents

Scival have recently introduced an Economic Impact measure which you can find in the Overview section of the tool.  This uses information from around the world to find patents which cite publications from Swansea University, potentially showing an effect on industry. As there is an 18 month time lag between a patent being applied for and being published it won’t show an effect for very recent publications.

It is possible to filter by patent office so you can look at just the UK, Europe, Japan, US or worldwide.

This recorded webinar has more information about using this feature.

If Scival is new to you, our previous post has links to guides etc.

Exploring altmetrics

The colourful donut

We are taking part in two sessions this week on the topic of altmetrics, “the creation and study of new metrics based on the Social Web for analyzing, and informing scholarship”. See the altmetrics manifesto for the original explanation and justification; the Wikipedia article has further background. Reasons why altmetrics are worthy of a researcher’s attention and time:

  • Discover who may be talking about your research online
  • Discover what is being said about similar research in your field (with a view to interesting them in your own research or evaluating its impact)
  • Compiling evidence of research / impact either on a personal or a project level. Altmetrics are a measure of attention (not quality), which could also be said of traditional citation counts, so should be contextualized where possible.

Swansea University had three papers in the Altmetrics Top 100 Articles for 2015 (see the news story “Swansea University scores hat trick in top 100 articles “).

Where to view altmetrics is the major supplier of altmetric data with their distinctive colourful bagel graphic which is found embedded in many other sites too. This web page gives an overview of what the bagel is and what it’s counting.

No altmetrics available? This FAQ related to the Altmetric donut gives some reasons why this may be so: they didn’t start collecting activity until 2011, not all journals are supported and not all articles have a recognizable identifier (or DOI).

Books and book chapters are also not currently well supported for altmetrics although there are developments in this area such as the Springer “Bookmetrix” portal.

Can your boost your own altmetrics?

Altmetrics register online activity. No researcher would want to be accused of “gaming” their metrics yet all researchers are encouraged to maximize their impact and to promote their research themselves as much as possible.

Researchers with an existing active online network and understanding of the world of social media will inevitably be at an advantage here. However there are also others who may be on social media already who can help: the publisher, the institution and/or research office, collaborators or community / commercial partnerships.

There is much on the web about maximizing research impact using social media. Here are some examples, including several from the LSE Impact blog which publishes frequently and reliably on this topic:

As mentioned above, using altmetrics to check out who has been talking about similar papers and including them in your network can be a useful strategy.


Comments and useful resources for exploring altmetrics are welcome!


Finding Impact Factors: Journal Citation Reports latest issue

Finding Impact Factors: Journal Citation Reports latest edition

Journal citation reports can be used to find out the impact factor for a journal. This is a useful way of finding quality journals where your article is more likely to be cited (although it only covers science and social sciences). Our brief guide will get you started and you can find some training videos on the Thomson web site.

What’s new?

The latest edition has just been released, covering journal analysis for2014. 272 new journals have been added. There are some new metrics and an open access filter allowing people to look specifically at  open access journals.

Once you have a list of the journals for your subject you can select the open access option to see which are the best performing open access journals for your area.

JCR open access

Want to know more?

Here are a few links to information to give you a flavour of the issues surrounding JCR and Impact Factors:

Need help

If you need help using Journal Citation Reports contact your subject librarian or