We are running a staff training session on “Managing Your Publication Profile: RIS, CRONFA, and Open Access”. This is aimed at any staff with publications and is an ideal introduction if you are new to Swansea University’s systems or if you just need an overview of how they all work. Administrators as well as authors are welcome.
You will learn…
- How to curate a public research profile on the university website / systems;
- How to ensure you comply with open access requirements (university / REF / funder);
- How to use an ORCiD to manage your research profile.
The session is on Thursday 13th September 1-2pm in the library on Park Campus. Please sign up via the course catalogue in ABW or just drop us an email if you are unable to access ABW.
If you can’t make the session but need the information, we have a guide for new staff and an open offer to support you with any open access / RIS / Cronfa queries!
We have a brief guide to the basics of making papers open access to make sure you comply with the university and REF Open Access policies, now available in Welsh and English:
Hanfodion Mynediad Agored
Open Access Essentials
Excellent open access news – Springer now allow self-archiving of book chapters to make them open access via the (free) “green” route. Their updated policy is here: https://www.springer.com/gp/open-access/authors-rights/self-archiving-policy/2124
Any Swansea Uni author who has published a book chapter with Springer can now upload the accepted version of a chapter into RIS and make it open access on Cronfa once the embargo has passed. Embargo length depends on the type of book and is either 12 or 24 months.
Springer were one of the few major publishers who did not allow green open access at all for book chapter so it is good to see a positive change that will encourage more open access book chapters! We have just updated our summary post on making book chapters open access to reflect this change.
Book chapters are not covered by the current REF Open Access policy but our university open access policy states “wherever possible researchers will be expected to make all published research outputs available as Green Open Access”. SU authors are welcome to contact email@example.com for guidance and support with making their work open access on RIS/Cronfa.
Notes from a recent JISC event looking at where we are with open access.
The Budapest initiative in 2002 described open access as a public good which “will accelerate research, enrich education, share the learning of the rich with the poor and the poor with the rich, make this literature as useful as it can be, and lay the foundation for uniting humanity in a common intellectual conversation and quest for knowledge”
Are we getting close? A JISC survey of UK universities found that around 80% of outputs comply with REF policy on average. The open access aggregator CORE hosts 11 million full texts and links to over 78 million more. The overwhelming majority of researchers claim to be in favour of open access though policy still seems to be the main driver. Monitoring the transition to open access / Universities UK 2017 looks at the number of UK papers freely available.
The REF is not the only body to require open access – many funders now have policies. JISC recently produced a report Monitoring sector progress towards compliance with open access policies 2018. UKRI and Wellcome are both reviewing their open access policies at the moment.
A JISC survey found that systems for open access still largely manual and labour intensive. Some institutions are only concentrating on publications for the REF rather than making a cultural shift to open access, partly because this is the most efficient way to use scarce resources. So, although significant progress has been made, we still have some way to go to fully embrace open access.
Open access monographs
HEFCE previously announced that the next REF (2027) will require open access monographs. Consultancy work is going on to look at the challenges, barriers etc. and the effect this may have on academic publishing. Universities UK have produced their own report on the state of open access book publishing at the moment. Amongst the findings it says that the move towards open access books is a global trend and that new university presses are starting to spring up in the UK which could add to open access options available.
We ran an updated version of our “Stand out and be counted” session for researchers this week. This time we have hosted all the resources on a Padlet:
The presentations are at the bottom of each column, apart from “Open Research” which was just an activity we did around a coffee break.
Many thanks to all those who came and participated!
Post by Caroline Rauter
Research Council Open Access (OA) block grant 2018-19
Swansea University continues to benefit from the UKRI (formerly RCUK) block grant to pay publisher Article Processing Charges (APCs). The funding, which applies to all published outputs resulting from funding by the Research Councils, has been extended to run until March 2020. We are now in year six of the RCUK Open Access (OA) policy.
Swansea University operates the block grant on a first come, first served approach.
UKRI (RCUK) OA compliance targets 2018-19
The Research Councils’ OA FAQs stipulate that their preference… “is for unrestricted open access (Gold)”, but they support a mixed approach for going “gold” or using “green” self-archiving in a repository:
- As an RCUK funded researcher you are obliged to make 100% of your research outputs open access and you should ensure that all relevant acknowledgements are included.
- Swansea University reported an overall compliance rate of 5% in April 2018 (using both the green and gold routes).
We are required to improve the Swansea University open access compliance rate in 2019.
Licences compliant with the UKRI (RCUK) OA policy
i) Gold route (immediate open access) using a Creative Commons CC-BY licence.
ii) Green route (deposit of the final accepted manuscript in RIS & Cronfa, usually with an embargo)
- Of note is the requirement that the publisher copyright licence places no restriction on non-commercial reuse, including non-commercial text and data-mining. The licence should allow for the sharing of adaptations of the material. This means a CC-BY-NC-NDlicence is not
- This brings authors into conflict with the funder policy when publishing using the green route in, for example, an Elsevier hybrid journal. You should apply for financial support using the gold route if this is applicable for your chosen journal.
- Where publishers offer a gold route, but the researcher chooses green, papers should be published in a journal with a maximum embargo of 6 months for STEM funded disciplines, or 12months in the arts, humanities and social sciences funded research. Research papers in biomedicine should be published with an embargo of no longer than six months.
iii) Open Government Licence (OGL) – Crown Body employees only, e.g. Welsh Government.
In support of sustainable and affordable OA options we encourage authors to consider publishing in:
- Reputable, fully OA journals found in the Directory of Open Access Journals (DOAJ).
- Journals where the publishers are transitioning hybrid (subscription) to OA, for example: American Chemical Society, Cambridge University Press, IEEE, IOP, Oxford University Press, Sage, Springer, Taylor & Francis and Wiley.
We currently have institutional open access discount deals with MDPI, Sage, Springer and Wiley.
Contact us: Openaccess@swansea.ac.uk T: (0)1792 604567
Back by popular demand! This is a half-day workshop to explore tools that can help you promote yourself and achieve the best visibility for your research. We aim to give an overview of the following:
- What can be counted about you? Citations, altmetrics and a look at the Scival benchmarking tool
- Your online identity – what are the pros and cons of maintaining profiles such as ORCID, Google Scholar and university systems (Cronfa, RIS & staff web pages)?
- Online networking and social spaces for researchers
The workshop is aimed at researchers with some publications but PhD students are also welcome to attend. Booking is essential – reserve your place now:
Feedback from previous courses:
“I think this course should be mandatory for all new research staff. There were so many things I’ve never heard about and I found out my manager was on all the networks etc but she’s never told me about any of it. I’m telling everyone I know”
“I have changed my attitude 180 deg and noticed the importance of self-promotion online that could potentially enhance my employability and also contacts with people I could meet on conferences and seminars. I wish I had attended this course during my PhD so I could have enjoyed the profits of ‘standing out and being counted'”