We are just over a year into the REF Open Access policy; our own institutional open access policy (PDF) came out in March 2015. Taking a look at our repository back and front ends, we can see how deposit and full text rates have varied over time. The figures are as accurate as we can manage – unfortunately Cronfa does not yet utilise the IRUS-UK service which would give us a richer set of data. We hope one day we can join.
Items added to our repository (RIS)
Last month showed the highest ever number of records created: 961. This chart shows a month-by-month comparison over the last 3 years:
We can see our repository is quieter in holiday months; it is likely the peaks are due to internal audit exercises where academics are reminded to add their papers.
Items with full text on Cronfa
The chart below shows the steady growth in full text items on Cronfa from 2015 onwards:
At the moment we have about 10.3% of items on Cronfa with full text available – up from 2.2% in March 2015. This figure is particularly low because it includes many older items and significant numbers of books/book chapters/other output types. If we look at journal articles published since 2014, then we have around 36% full text. For the year 2016, full text journal articles reached 49.1% (with some items possibly still under embargo).
It’s encouraging to see the growth in open access content over the last few years. Our repository also feeds into the CORE aggregated search portal and an increasing amount of content is appearing on Google Scholar. The home page of Cronfa shows the most downloaded items and most recent additions.
We have 2 open access sessions running next week on Park Campus:
- Wednesday 14th June, 1-2pm
- Friday 16th June, 11-12pm
These will be informal and can cover all aspects of open access and using RIS. Book via Eventbrite and select the session you require.
We also have a session on Altmetrics:
“Altmetrics: who’s talking about your research online? Thursday 15th June, 12-1pm: book here”
Booking is essential! You can also let us know if you’re interested but can’t make those dates/times.
All authors at Swansea University who publish with SAGE are entitled to an article processing charge for a discounted rate of £200 until December 2018.
- The deal applies to journals in the Sage Choice and Sage Premier categories. Sage should notify you that you are eligible when your article is accepted.
- When you complete the Sage Publishing Agreement form enter WHEEL2017 in the university account code field.
- Return the agreement to the Sage email address as instructed and they will send an invoice for £200.
If you are RCUK funded and want the £200 paid from the Swansea RCUK fund please complete our request form and wait for confirmation that funds are available before applying to Sage.
This discount is due to a WHEEL Wales wide procurement collaboration.
We have a staff session on Thur 11th May 4-5pm which will cover using RIS and Cronfa for your publications and to comply with open access requirements. The session is on Singleton Park campus in the library: Training Room 1.
Book on here: https://www.eventbrite.com/e/using-ris-cronfa-tickets-34356643646
Like to attend but can’t make that date? Let us know!
A researcher recently brought the site Publons to our attention as a good way to get credit for the often unseen and uncredited work of peer reviewing for publication. Publons states their mission as follows:
Publons works with the world’s top publishers so you can effortlessly track, verify and showcase your peer review contributions across the world’s journals. It’s all part of our plan to speed up science and research and give the experts involved in peer review the recognition they deserve.
The service has had support from several major publishers already (e.g. Wiley, CUP) and integrates with ORCID so that your review record can be included on your ORCID profile. Read the full list of benefits for researchers here: https://publons.com/benefits/researchers/ . An example of a profile page is Charles Dunnill from Swansea University.
Swansea University has an institutional profile page too – Swansea University. Publons were great at removing a duplicate profile we’d got for “University of Wales, Swansea” so all our researchers are now in one place.
Saturday 1st April 2017 marked the one year anniversary for the REF Open Access policy: this covers all journal articles and (some) conference proceedings accepted for publication after 1st April 2016. These papers must comply with HEFCE’s Open Access policy or they cannot be submitted to the REF.
Green Open Access on Cronfa
We have seen much progress around open access at Swansea University in the last year. Unsurprisingly, there has been a marked increase in papers made open access on our repository Cronfa: the REF policy is all about encouraging researchers to take advantage of publisher copyright policies that allow the accepted version of an article to be made public on a repository, known as “Green Open Access”.
The home page of Cronfa shows our latest full text additions, plus the most-downloaded articles of all time and the last week/month. Whilst Cronfa documents feed into the Core repository search portal and will turn up in Google search results, they are still not appearing regularly on Google Scholar. Reasons for this are not clear but we continue to investigate and are not alone in having this issue with our repository content. If you have an open access version of a paper on Cronfa circulating the URL to the open version ensures maximum impact.
Gold Open Access
We are also seeing many articles published with “Gold” (paid-for) open access. This is not essential for the REF Open Access policy (unless the chosen journal does not permit self-archiving to comply with the HEFCE policy). Whilst we do have money available for RCUK-funded publications, most of the Gold Open Access papers are paid for from research funding or other sources; Swansea University does not have an institutional fund for open access.
We have also seen 27 Swansea University authors take advantage of the excellent Springer deal for free open access in selected journals. This option is available to any staff or student who is corresponding author on a paper submitted to certain Springer journals.
REF Open Access Policy Compliance
For various reasons, it is difficult to give precise figures for REF Open Access compliance at this stage but our estimates suggest we are seeing strong levels of compliance (very rough estimate = 85-90%) for all papers that have been added to RIS (not just those that may be submitted to a future REF). There may be papers published by Swansea University authors but not yet added to RIS which would alter this estimate. The university’s own open access policy means that ALL publications should be made open access where possible, not just those that may be submitted to the REF.
Increased Support for Open Access
The Library Research Support Team expanded with 2 new posts in 2016 which reflects the additional reporting and compliance work around open access: Caroline Rauter is the Scholarly Communications Officer (email@example.com) and Penny Lauder is the Scholarly Communications Assistant (firstname.lastname@example.org). The team is managed by Annette Linton, Head of Library Content and Scholarly Communications (email@example.com). We can be contacted on firstname.lastname@example.org and more information on the support we offer can be found on our web pages. We work closely with staff in the Colleges on advocacy and support for open access.
The College of Engineering have also appointed Rebecca Kelleher as REF Officer (email@example.com), who offers a REF compliant mediated deposit service to RIS/Cronfa for all staff in Engineering and Sport & Exercise Sciences and she also reports on Open Access compliance for the College.
Filed under Open Access, REF
This database to which we subscribe has recently increased massively the number of links to the full text of PhD theses. Most theses submitted since 1997 in this database can now be viewed in pdf format, together with some older theses.
Proquest Dissertations and Theses Global provides details of theses submitted in Britain and Ireland between 1716 and the present and in the United States since 1861. It also has records of many theses from elsewhere in the world. It’s an excellent database for finding details of PhD theses on a topic.
You can get a link to Proquest Dissertations and Theses by doing a search in iFind. There are also links to the database in our Library Guides.