Tag Archives: Open Access

International Journal of Population Data Science (IJPDS)

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On Monday 12th November 2018, IJPDS is changing the publishing licence from the current Creative Commons
CC-BY-ND to 
CC-BY

 

 

The International Journal of Population Data Science (IJPDS) is an electronic, open-access, peer-reviewed journal focussing on the science pertaining to population data. It publishes articles on all aspects of research, development and evaluation connected with data about people and populations.

It is published by Swansea University.

Why is IJPDS changing to CC-BY?
At IJPDS, sharing research freely is at the heart of everything we do and, as an Open Access journal, it is important that we uphold the Open Access ethos of making research freely accessible to all without restriction.

We currently publish articles under the CC-BY-ND licence, but this restricts the freedom to make changes and to distribute derivatives, thereby blocking or restricting the creation of derivative works. Our decision to migrate to the CC-BY licence will allow others more freedom to engage with IJPDS author’s research whilst still protecting the author’s moral rights.

  • the freedom to use published research and associated benefits of using it
  • the freedom to study manuscripts and to apply knowledge acquired from them
  • the freedom to make and redistribute copies of the information
  • the freedom to make changes and improvements, and to distribute derivative works

Funder Requirements
Increasing numbers of research funders stipulate the use of CC-BY when publishing via Open Access. Subsequently, IJPDS already offers the CC-BY licence to authors funded by RCUK / Wellcome Trust. We also use the CC0 “No rights reserved” licence for publishing source data that permits its re-use. IJPDS is now simply extending the right to freely access and use published research by rolling CC-BY out to cover all published works.

Benefits of CC-BY
By removing the restriction on derivative works, CC-BY opens up more options for using the research e.g. new ways of representing scholarly articles through text-mining and visualization techniques or allowing articles to be translated into other languages, and encouraging engagement with manuscripts through wider use has clear benefits to the authors.

Protecting Authors
Publishing under a free license does not mean that authors lose all their rights and any use of manuscripts published in IJPDS still require full attribution (i.e. giving credit and recognition to the author of a manuscript). Creative Commons licences require that no modifications to manuscripts should ‘be prejudicial to the Original Author’s honor or reputation’ (http://wiki.creativecommons.org/Frequently_Asked_Questions).

Please note that manuscripts already published IJPDS prior to Monday 12th November 2019 will remain as CC-BY-ND, unless we receive a request from the authors to change to CC-BY.

Guest post by Sharon Hindley, IJPDS Marketing Manager.
Tweet to @IJPDS

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Open Access roundup

Open access summer series community event
London,Glasgow, Manchester Bristol - July 2018

Notes from a recent JISC event looking at where we are with open access.

The Budapest initiative in 2002 described open access as a public good which “will accelerate research, enrich education, share the learning of the rich with the poor and the poor with the rich, make this literature as useful as it can be, and lay the foundation for uniting humanity in a common intellectual conversation and quest for knowledge”

Are we getting close? A JISC survey of UK universities found that around 80% of outputs comply with REF policy on average. The open access aggregator CORE hosts 11 million full texts and links to over 78 million more. The overwhelming majority of researchers claim to be in favour of open access though policy still seems to be the main driver. Monitoring the transition to open access / Universities UK 2017 looks at the number of UK papers freely available.

The REF is not the only body to require open access – many funders now have policies. JISC recently produced a report Monitoring sector progress towards compliance with open access policies 2018. UKRI and Wellcome are both reviewing their open access policies at the moment.

A JISC survey found that systems for open access still largely manual and labour intensive. Some institutions are only concentrating on publications for the REF rather than making a cultural shift to open access, partly because this is the most efficient way to use scarce resources. So, although significant progress has been made, we still have some way to go to fully embrace open access.

Open access monographs

HEFCE previously announced that the next REF (2027) will require open access monographs. Consultancy work is going on to look at the challenges, barriers etc. and the effect this may have on academic publishing. Universities UK have produced their own report on the state of open access book publishing at the moment. Amongst the findings it says that the move towards open access books is a global trend and that new university presses are starting to spring up in the UK which could add to open access options available.

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Are you funded by RCUK? Please note some changes to their open access policy

RCUK

 

 

In 2017/18 RCUK expects institutions to make 75% of their RCUK funded research open access. This is a high target so please make sure you make your work open access if they provide your funding.

RCUK have clarified the licences allowed on green open access articles for the research they fund (6.2 on their FAQ list). These are articles made freely available in an institutional repository. Articles should place no restriction on non-commercial reuse (including text and data mining) and should allow adaptations of the material to be shared. This means that a CC-BY-NC licence is acceptable but a CC-BY-NC-ND licence is not.  There is more detail on these licences on the creative commons web site.

Elsevier currently insist on a CC-BY-NC-ND licence for green open access which does not fit RCUK requirements so if you are publishing with them it would be best to apply for funding for gold open access. You can do this  using the online form on our APC page  when you have an article accepted. The Sherpa FACT tool allows you to check that journals from other publishers meet RCUK requirements.

If an author chooses the green route the embargo period should be a maximum of 6 months for STEM subjects and 12 months for arts, humanities and social sciences. This is a shorter time period than that allowed for the REF (2.1 on FAQ list). However, a longer period is allowed if there is no money for gold open access.

Innovate UK and the UK space agency are not part of RCUK so research funded by them cannot be paid for using the block grant – some people have been unsure about this.

If you are bewildered by the different licences and requirements please be assured that you will not be alone in this! Contact the Library research support team for advice about your own publications iss-research@swansea.ac.uk

 

 

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Which version of my article should I deposit in RIS?

I don't know

We have noticed that people are often confused about which version of their article they should put in Cronfa. This isn’t surprising as articles have a lifecycle of their own. Typically you will have:

First draft / preprint – this may well not have page numbers and won’t have any of the journal formatting. This will be sent off to the journal and sent out to peer reviewers.

Author accepted manuscript or postprint – this is the version which has been passed by peer reviewers and may have had some changes due to their comments. It is this version which you need to deposit in RIS / Cronfa to be eligible for the REF. It will still typically be in Word format and won’t have had journal formatting such as Journal title, page numbers etc. added yet. This is not the same as “In press” or “online first” versions which have publisher formatting and shouldn’t be used without publisher permission.

Documents will be eligible for the REF if they contain things like track changes and corrections. However, this will be available to the wider world so make it look as professional as you have time for.

Published version or Version of Record – this will contain all the publisher’s formatting and is in appears as it will in the journal. In some cases you can deposit the published version – this will be where your article is “gold” open access. Usually you will have paid an article processing charge for this to apply.

You can find information on inputting versions to RIS in a previous post.

Which do you need to deposit to be eligible for the REF?

You will usually need to deposit at least the author accepted manuscript / postprint. The REF will require a version which is post peer-review. You may need an embargo period to satisfy your publisher – check Sherpa Romeo or contact iss-research@swansea.ac.uk.

We hope this makes things clearer. However, there are journals which use different procedures and where formatting is applied earlier in the process so please do contact us if you are still unsure what to deposit.

hourglass Don’t forget that you need to start doing this by 1 April 2016 at the latest!

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Open Access Book Chapters

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For many subject areas – notably the humanities and social sciences – publishing research in the form of an edited book chapter is still highly valued. Nonetheless, there have been articles debating the issues with this form of publication (such as the blog post “How to bury your academic writing” by Dorothy Bishop, with a response from Terry Clague). One way to boost readership for a book chapter can be inclusion in a repository such as Swansea University’s Cronfa.

Researchers funded by the Wellcome Trust must now make book chapters open access (discussed in this blog post) and other funders may follow suit. Book chapters are not one of the output types covered by the imminent (1 April 2016) REF requirement to be made open access. However, HEFCE do mention extra credit for making all research open access where possible. Some publishers do offer the option to pay to make a book chapter immediately open access but this relies on the researcher being able to find the money. This may well not be needed if the alternative self-archiving route is possible.

There is no easy way to check publisher policies for self-archiving book chapters (compared with the Sherpa Romeo database for journals) but increasingly we are finding publishers allow self-archiving, albeit with an embargo period. Information is sometimes found on publisher websites (e.g. Brill) or you may need to contact the publisher and ask them directly. The University of Cambridge’s website has a summary of policies from a few publishers and there is a spreadsheet which maintained by UK librarians which covers additional publishers.

At the time of writing there are just over 1000 book chapters by Swansea University researchers on Cronfa but only 37 available for readers to download. It would be great to see that count increase as more researchers embrace the benefits of making their book chapters open access!

Contact us (iss-research@swansea.ac.uk) if you would like to explore your open access options.

 

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Open Access – are we alone?

Some final thoughts after International Open Access Week:

As you will know, the UK has open access requirements for the next REF and the Research Councils of RCUK also have open access requirements. So, where do these ideas come from and is the UK the only country to be pushing open access?

The movement first started with the Budapest Open Access Initiative in 2002. The signatories recognised the potential of the internet to change the dissemination of research.  They felt that more open literature could “ accelerate research, enrich education, share the learning of the rich with the poor and the poor with the rich, make this literature as useful as it can be, and lay the foundation for uniting humanity in a common intellectual conversation and quest for knowledge”. Although this noble aim still has a long way to go there has been progress around the world.

Europe

Europe

The Pasteur40A project is trying to co-ordinate the open access policies of different member states. The European Commission has open access requirements for its research programmes. Science Europe has set standards for open access publishers. Individual countries are making progress in their own way, for example, Belgium, Germany and Sweden.

China

China

BioMed Central has 14 members of staff serving the Chinese research community and China is now the country which submits most articles. In May 2014 at the Global Research Council meeting in Beijing the Chinese Academy of Sciences and Natural Science Foundation of China announced the first open access mandate at national level requiring researchers to make their work free access within 12 months of publication (from Biomed Central blog)

United States

United States

The US has had an open access policy since 2013 and government departments routinely make their research open.

India

India

This blog post from Richard Poynder interviews an Indian advocate for open access about progress in his country.

This is just a brief taste of the activity going on around the world. Join in and make your work open access.

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Open Access Week at Swansea University #swanoaweek

open access image

Swansea University will be marking the global event Open Access Week 2015. This celebrates the power of openness to drive collaboration and advance research. Here’s how you can join in:

  • Sign up for the “5 Days of OA” daily mini-briefings to get yourself up to speed with Open Access: the open access movement has been gaining momentum in recent years with increasing numbers of funder mandates plus HEFCE’s new open access policy for the next REF. We will send you a short summary each day on what you need to know/do to ensure you comply with these new demands. Sign up here!
  • Tue 20th Oct, 1-2pm: attend the “Why publish open access?” Staff Development topic session: “A look at the benefits and issues of making your work openly available in this open access week. You are welcome to bring questions!” Room 271, DTS, Park Campus. Book via ABW.
  • Wed 21st Oct, 2-3pm: attend our “Getting REF-ready: what you need to do for HEFCW’s new open access policy” briefing: SURF Room, Fulton House, Park Campus *Booking Essential!*
  • Visit our Open Access pop-up stands with guidance, advice and cake: bring along your questions about open access or RIS:
    • Wed 21st Oct 9-10am, Callaghans, Park Campus
    • Thur 22nd Oct 12-2pm, ILS Foyer, Park Campus
    • Fri 23rd Oct, 12-2pm, Coffeeopolis, Engineering Central, Bay Campus
  • Follow us on Twitter all week with the hashtag #swanoaweek

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