As part of the preparations for the new open access policy for the next REF, staff are now being asked to enter some additional information on RIS when uploading papers.
To upload a PDF to RIS, go to the “Documents” tab and click “Upload File” next to the correct output. You will then see the following fields:
The “Set Versions” field contains a list of values defined by NISO as international standards (which are required for compliance reporting). The full documentation can be found here (PDF link) but the NISO definitions are given below. (If you just need a quick answer:
- Preprint = “Author’s Original”
- Accepted manuscript / post-print = “Accepted Manuscript”
- Published version = “Version of Record”)
The Version will now be displayed on Cronfa when a file is available for download and a value has been supplied.
(this would correspond to a pre-print version)
Any version of a journal article that is considered by the author to be of sufficient quality to be submitted for formal peer review by a second party. The author accepts full responsibility for the article. May have a version number or date stamp. Content and layout as set out by the author.
Submitted Manuscript Under Review
Any version of a journal article that is under formal review managed by a socially recognized publishing entity. The entity recognizes its responsibility to provide objective expert review and feedback to the author, and, ultimately, to pass judgment on the fitness of the article for publication with an “accept” or “reject” decision. May have a version number or date stamp. Content and layout follow publisher’s submission requirements.
(also known as the post-print, this is the minimum version required to comply with HEFCE’s REF open access policy)
The version of a journal article that has been accepted for publication in a journal. A second party (the “publisher”—see “Version of Record” below for definition) takes permanent responsibility for the article. Content and layout follow publisher’s submission requirements.
A version of a journal article that is created as part of the publication process. This includes the copy-edited manuscript, galley proofs (i.e., a typeset version that has not been made up into pages), page proofs, and revised proofs. Some of these versions may remain essentially internal process versions, but others are commonly released from the internal environment (e.g., proofs are sent to authors) and may thus become public, even though they are not authorized to be so. Content has been changed from Accepted Manuscript; layout is the publisher’s.
Version of Record
(This is the Publisher version. It is rare for publishers to permit this version to be self-archived: check Sherpa Romeo for the copyright for a journal)
A fixed version of a journal article that has been made available by any organization that acts as a publisher by formally and exclusively declaring the article “published”. This includes any “early release” article that is formally identified as being published even before the compilation of a volume issue and assignment of associated metadata, as long as it is citable via some permanent identifier(s). This does not include any “early release” article that has not yet been “fixed” by processes that are still to be applied, such as copy-editing, proof corrections, layout, and typesetting.
Corrected Version of Record
A version of the Version of Record of a journal article in which errors in the VoR have been corrected. The errors may be author errors, publisher errors, or other processing errors.
Enhanced Version of Record
A version of the Version of Record of a journal article that has been updated or enhanced by the provision of supplementary material.
ISS are happy to advise if you have any questions on uploading papers or open access compliance: firstname.lastname@example.org