A new look for Scopus

Have you used Scopus recently? The interface has been refreshed, giving it a generally less cluttered appearance. ‘Alerts’ and ‘Lists’ are now in the toolbar at the top of the page. Other functions have been moved to what Scopus are calling a “spine” – a sidebar which is activated by clicking a three-line menu icon familiar from many mobile apps.

One particularly interesting new feature is a link on an ‘Author Details’ page which exports an Author’s Scopus profile into SciVal.

A summary of these changes can be found on the Scopus blog.

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Journals not meeting REF requirements


While HEFCE do not intend to restrict your choice of where to publish, there are some journals which do not readily comply with their open access policy so it is worth investigating this before you decide on a journal. Some examples of non-ref-compliant-journals used by Swansea authors are listed here but it is not intended to be comprehensive.

Problems could be:

  • The publisher does not allow you to deposit an accepted manuscript into a repository.
  • Deposit in a repository is permitted but with a longer embargo period than the policy allows (12 months for STEM subjects who submit to REF panels A and B and 24 months for others who submit to C and D).
  • The publisher has no information showing what you can or can’t do.

Checking your journal

  • The first thing to do is to look the journal up in Sherpa Romeo which contains publisher policies for the majority of journals.
  • If you can’t find details there try looking at the journal site itself, looking at links such as open access, copyright, author information to see if you can find out what they allow.
  • If you are still in doubt contact us at iss-research@swansea.ac.uk and we will look into it for you. In some cases it is necessary to contact the publisher.

What are my options if the journal doesn’t meet the requirements?

  • The HEFCE policy allows certain exceptions. The most likely ones to be relevant are:

The publication concerned requires an embargo period that exceeds the stated maxima, and was the most appropriate publication for the output.

 The publication concerned actively disallows open-access deposit in a repository, and was the most appropriate publication for the output.

If either of these apply you would still need to deposit your accepted manuscript in the repository but do not need to make it public until allowed by the publisher. If you apply for this exception you have to explain in the REF submission why “it was the most appropriate publication for the output”. More information here.

  • It may be worth contacting the publisher explaining why you need to deposit your article. Sometimes they are unaware of the requirements, especially if they are not UK based. You may want to use this outline letter-to-publisher-asking-for-permission-to-use-am
  • If you  would find it hard to think of a reason why you need to publish in that particular journal it may be best to consider whether other titles would make a better home for your paper.

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What does an accepted manuscript look like?

The accepted manuscript required for the REF open access policy can take many forms. This post is an attempt to provide some guidance!

The REF and university open access policies require that an author uploads the accepted version (also known as the “post-print” or “accepted manuscript” or “author’s final, accepted manuscript” version) of a paper into RIS at acceptance. This is the minimum requirement – if you ARE allowed to upload the published version under the publisher’s copyright terms (or a creative commons licence if the article was published open access) then you should do so. Publisher copyright for a journal can be checked on the Sherpa Romeo database.

Sherpa Romeo defines the “post print” as:

The final version of an academic article or other publication – after it has been peer-reviewed and revised into its final form by the author

HEFCE also clarify in their FAQ for the REF open access policy:

We ask that access is provided to the version of the article that contains all academically necessary changes arising from peer review and the academic editorial process. Accepted manuscripts do not typically contain the subsequent non-academic alterations arising from copyediting and typesetting, nor do they typically show the journal page numbers and other publication livery present in the published version of record, but for many people wishing to access research findings they do represent an academically sound version of the output.

So we normally advise that the accepted version:

  1. Contains all changes to the paper requested following the peer review process
  2. Is the version that has been agreed with the editor at the point of definite acceptance for publication
  3. Does not contain any publisher formatting = a proof is normally not acceptable
  4. If it is a Word document, it is recommended to save it as a PDF

However, this is not always the case:

  • Some publishers (e.g. Elsevier) make a clearly labelled “accepted manuscript” available and this can be used in RIS/Cronfa
  • Some journal submission systems will apply formatting earlier in the process

You can see some different examples of accepted manuscripts on Cronfa:

If in doubt which version is acceptable, get in touch with the library research support team (iss-research@swansea.ac.uk) and we can help!





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Celebrating open access on Cronfa in 2016


Cronfa is the institutional repository for Swansea University’s research publications (current and past authors). It contains bibliographic details for all our research outputs plus full text to download where an author has made this available.

The home page of Cronfa showcases our research. A recent software update means we now have lists for “Most Recent Full Text Additions” and “Top Downloads” per week / month / all time. The change reflects the fact that our authors now have to comply with the REF and university open access policies and make their work open access on Cronfa where possible.

Cronfa in numbers (as of 7/12/16):

  • Number of records on Cronfa = 21,932
  • Number of records with full text* = 1985
  • Number of full text files added since Dec 2015 = 1195
  • % total content available full text*: 9%
  • % total content available full text for outputs published 2014-on*: 22%

We have had a massive increase in the number of files uploaded to Cronfa this year: 1195 have been added since Dec 2015 (compared with 790 available to download then).

* This does not include records that are under embargo.

Types of publication

Our total publications are made up as follows:

  • Journal articles = 17820 (81%)
  • Books = 627 (3%)
  • Book chapters = 1397 (6%)
  • Conference contributions = 1489 (7%)
  • Other = 599 (3%)

Support for Cronfa, RIS and Open Access

We have expanded the Library Research Support team this year to meet the demand for open access support and administration – guidance and our contact details can be found on our webpages.

Thanks to all our researchers for making their work open access this year both on Cronfa and via the “Gold” publisher route!


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Last open access briefing this term!


We have one more open access briefing this term – it’s on Friday 25th November 12-1pm in the SURF Room, Fulton House, Singleton Park Campus. Book your place here!

All Swansea University researchers need to ensure their publications comply with the REF Open Access policy, the institutional policy and any funder policies. Not sure what you need to do? Come along and find out!

We will give an overview of the new Open Access policy for the next REF – this policy places the responsibility on authors to “deposit their work and consider their open access options” but the Library Research Support Team can help with this. As well as widening readership beyond those who can afford expensive journal subscriptions, open access is being shown to boost citations and impact so authors should benefit from the extra effort required by these funder policies.

Come along to find out:

– what needs to be done on RIS when you have an output accepted for publication

– the pros and cons of the different options for making outputs open access, including potential costs and sources of funding.

– how the Library Research Support team can help you

The session will be led by Sam Oakley, Research Librarian (s.l.c.oakley@swansea.ac.uk)


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HEFCE’s REF Open Access policy tweaked again


HEFCE have recently made a further amendment to their open access policy for the next REF, extending the leniency for the first year until 1 April 2018, with a further review expected in autumn 2017.

The leniency refers only to the specific policy requirement on how soon authors must upload their files into RIS:

The policy continues to require that, in order to be eligible for submission to the REF, outputs must be deposited within three months of acceptance for publication, but we now plan that this requirement will apply to outputs accepted after Sunday 1 April 2018.

Outputs accepted between 1 April 2016 and 1 April 2018 must be deposited within three months of publication.

Given that HEFCE are still strongly advocating the message to deposit at acceptance and this is also the requirement of the university’s own open access policy, the key message to Swansea University researchers remains:

“Upload the accepted manuscript to RIS at acceptance!”

Link to the updated REF OA policy

Further information on open access for Swansea University researchers

Contact iss-research@swansea.ac.uk for help and guidance

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Staff Session: Using Social Media to Maximise the impact of your Research

We have a great session running at Swansea Uni next week on “Using Social Media to Maximise the impact of your Research“. The session is being led by Luca Borger, our Associate Professor from Biosciences, who will be sharing his expertise and experience in using social media as a researcher.


“Social Media is used by thousands of researchers to grow their networks and share data. This course will show you how social media can help your research and potentially increase the citations of your research. There will be insights from practitioners who use a variety of tools to help them reach new audiences.

Learning Outcomes:

  • Understand the value of various social media platform and how they can help you
  • Learn from other academics the benefits of using social media to increase citations etc.
  • Use the most valuable social media platform to maximise the impact of your research”

The session is on Wednesday 23rd November 2-3.30pm in the REIS Seminar Room 257 on Floor 2 of the Talbot Building on Singleton Park campus.

Booking is essential as places are limited: staff can sign up via the ‘My Courses’ module in ABW (course code 374).

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