“Stand out and be counted” – material from the session

Here are the materials shared in our “Stand Out and Be Counted” session which covered the many options available for building a professional research online profile and portfolio. We pointed out in the session that we could have filled a week’s worth of training to go into details on all the possible places a researcher could develop their online presence and track their mentions/citations. We did our best to outline the options and give our researchers enough information so they could set their own priorities! The following PDFs go into more detail…


And our guide on Promoting your research (PDF) which is all about small changes that may boost citations.

Researcher Identity

Social Media

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Stand out and be counted: building an effective online profile for researchers

A one day workshop to learn about tools that can help you to promote yourself and achieve the best visibility for your research including:

  • What can be counted about you? Citations, altmetrics and a look at the new Scival tool
  • Your online identity – researcher profiles including ORCID, Google Scholar and our university systems (Cronfa, RIS & staff web pages)
  • Online networking and social spaces for researchers

The day will be a mix of presentations, discussion and a chance to try some of the tools for yourself. Lunch will be provided. We will be running the workshop on the following dates – please click to book a place!

Wed 13th May (9.30-3.30pm)


Fri 19th June (9.30-3.30pm)

For more information, contact us on iss-research@swansea.ac.uk


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More briefing sessions on the new REF Open Access policy

We are running some more general briefings for any Swansea University research staff who wish to learn more about the HEFCW open access policy (and the University’s own Open Access mandate) and what it means for them:

“Getting REF-ready: what you need to do for HEFCW’s new open access policy”

This briefing will give an overview of HEFCW/HEFCE’s open access policy which governs which papers will be eligible for the next post-2014 REF. HEFCE state that “The author is responsible. It is a feature of this policy that it places a responsibility on authors to deposit their work and consider their open access options” so all Swansea University researchers need to be aware of these new requirements. Come along to find out what needs to be done when you have a publication accepted and how we can support you with this.

There are 3 sessions scheduled, please book your place:

More information: http://www.swansea.ac.uk/iss/researchsupport/open-access or contact iss-research@swansea.ac.uk.

HEFCW/HEFCE Policy information: http://www.hefce.ac.uk/rsrch/oa/Policy/

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Tools to help you decide where to publish

EndNote match

Thomson Reuters have recently introduced a new tool called Match as part of EndNote online. You can type in your title and abstract and also select a group of references you used for the article if you have them in EndNote. The search will work without references if you don’t.  It will then try to match you to appropriate journals and will produce a list including the impact factor of the journal.

Journal Finder

Elsevier have a similar tool called Journal Finder http://www.elsevier.com/journal-authors/home. It does seem to be restricted to Elsevier journals but gives some helpful information such as the % of articles accepted and production times.

CoFactor Journal Selector http://cofactorscience.com/journal-selector takes a different approach, asking you questions such as subject area, type of peer review and open access you are interested in, how quickly you want the paper published etc.

Journal Guide https://www.journalguide.com/

This is aimed at all subjects and includes the experiences of others who have published with the journal as well as other factors. It gives journals a score based on SNIP (Source Normalized Impact per Paper), a similar type of measure to impact factor.

JANE (journal/author name estimator)

For those in the medical field JANE http://www.biosemantics.org/jane/ will match your abstract and title against information in Medline.

Obviously these are only starting points to give you ideas. If you need more information about a journal Ulrich’s International Periodicals Directory can be helpful. Amongst other things it will tell you if a journal is peer reviewed and which services index it – a long list of abstracting and indexing databases is usually a sign of a quality journal.

If you have tried any of these tools or know of any others please share in the comments.

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Do you use the Research Information System (RIS)? Help us improve it!

Swansea University’s Research Information System (RIS) drove our submission for REF2014 and is already being used for mini-REF exercises for the post-2014 REF. RIS also provides:

  1. Key Performance Indicator (KPI) data for academic Professional Development Reviews (PDRs)
  2. The list of publications on staff profile web pages
  3. Publication details and full text downloads for Swansea University’s repository Cronfa.
  4. Statistics on research and publication activity for University and College management

Information Services and Systems would like to engage with RIS users to play a part in its continued development, with a particular focus on helping researchers comply with the new open access requirements for the post-2014 REF.  We need your help to make the system useful, time-saving and as user-friendly as possible. You are invited to attend one of our forums in April to share your ideas and feedback on the system and set priorities for improvements:

  • Wed 22nd April, 3-4pm (Researchers)
  • Thur 23rd April 1-2pm (Researchers)
  • Fri 24th April 2-3pm (Administrators)
  • Mon 27th April 12-1pm (Administrators)


More about RIS

We are happy to provide any support or training on RIS – contact us on iss-research@swansea.ac.uk

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Revisiting the “Versions Toolkit” for open access concerns

The Versions Toolkit Cover“Versions Toolkit” PDF here: http://www.lse.ac.uk/library/versions/VERSIONS_Toolkit_v1_final.pdf

The 2008 Versions Toolkit from the LSE / JISC project is a handy piece of work that deserves re-promoting in light of the HEFCE REF Open Access policy (amongst others) which puts new emphasis on the “Accepted Version” of a paper. At 20 pages, the toolkit may seem weighty for its overriding message of “be organized and keep all your versions” but there are some excellent points inside that address concerns we have been hearing from researchers at our recent Open Access briefings:


The Problem of Losing Citations
Some staff have concerns about losing citations to their work if it exists in multiple versions in multiple places, for example an “accepted version” in institutional repositories (Cronfa, in our case) and the published version. The Versions Toolkit (p.9) points out that:
  • In their survey, over 70% academics stated that they would “cite the published version only, even though I have read the earlier version”.
  • An institutional repository will contain a link and full details of the published version, making it easy to cite the final version.
  • You can include a request “Please do not cite” in any earlier versions made available or indicate your preferred citation on the front page (p.11)
The Problem of Co-Authors
Some researchers have also mentioned the potential difficulties of having access to the “Accepted Version” if they are not the lead or corresponding author for an article. Others pointed out this will mean a need for improved communications and sharing, right from the start of co-authoring. The Versions Toolkit also puts this more strongly:
“When working with co-authors, protect your rights by requesting a copy of the final Accepted Version from the lead or corresponding author, so that you have access to your own work (p.10).”
The Problem of the Accepted Version Looking a Bit Scrappy
The Versions Toolkit (p.10) points out that if someone is looking to read your work, finding a free open version is their primary concern:
“For such readers it will be a huge benefit to be able to have access to the content of the paper at all, even if it is not the fully polished published version”
Notes could also be added to the beginning of the document to indicate any major variations or changes that occurred subsequently.

What about smaller publishers?
The Sherpa Romeo website is the “go-to” resource for information on what publishers allow you to do with your work. However, it does not include all publishers. The Toolkit notes:
“When negotiating with your publisher, if they do not have a policy on open access, point them to the ROMEO website. It will help you to explain what you are asking for and should encourage smaller publishers to develop a policy” (p.13)
What are the options when signing away your copyright?
Most publishers get authors to sign a Standard Copyright Transfer Agreement, thereby transferring copyright to the Publisher. The Toolkit points out there are ways of mitigating this, either by negotiating an author addendum reserving certain rights or an alternative “licence to publish” (p.12). There is guidance and sample wordings for these that authors can use.

Why bother with Open Access?
There are many, many arguments for Open Access but the Toolkit (p.10) puts it nicely in a nutshell:
“You have a community of readers made up of those researchers in your field who happen to have access to your book or a subscription to the journal. The decision for you at this stage is whether to make your work available to a wider readership”
As librarians, we frequently deal with requests from students and staff to access material for which the university does not hold a subscription. Increasingly, I advise them to check Google/Google Scholar for an archived version to see if there is a free version available. This is also supported by the recent report by Ithaka which studies how researchers research and the barriers to access that need to be minimized to “streamline access to scholarly resources”.

The Toolkit also has much useful advice on managing versions of documents and what to keep, working out what you can do with different versions, the pros and cons of methods of dissemination. Worth a read to familiarize yourself with the issues and opportunities!

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Shortcut to full text articles with the Google Scholar Chrome Button

If you use Google Chrome, the Google Scholar extension allows you to highlight the title of an article on a web page and then check for full text, both on the web or via Swansea University’s subscriptions.

The button in action from one of our staff web pages:

Screenshot showing the title of a journal article highlighted on a web page and then clicking the Google Scholar button for Chrome

The “iGetIt@Swansea University” link in the box will route you to the full text if the University has a subscription.

Get the extension here: https://chrome.google.com/webstore/detail/google-scholar-button/ldipcbpaocekfooobnbcddclnhejkcpn

To link up to Swansea’s journal subscriptions, you will need to set up a “Library Link” on the Google Scholar settings. More info on this in our guide to using Google Scholar (PDF). Contact us (iss-research@swansea.ac.uk) if you need any help!

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