Publish Your Own Open Access Journal Drop-In Event

Are you thinking about starting a new open access journal, perhaps in an emerging field of research? Swansea University supports the open source software Open Journal Systems (OJS)

OJS Logo

Come and meet us for coffee and a chat
Wednesday December 4th  2019, 10 am – 12 noon
Taliesin Mall Room, Singleton Park Campus

  • Learn about OJS, the journal publishing platform supported by Swansea’s Digital Humanities team
  • See what is involved in editing and publishing an open access academic journal
  • Speak to experienced academics and professional services staff who already publish journals
  • Find out about the support on offer to help set up your own peer-reviewed academic journal as part of Swansea’s digital press
  • You can get customized support from the university for the installation and implementation of this software, including the server space, at no cost
Digital Humanities Lab
Library Research Support

RISE Project Update #7

Research Information System (RIS)

Image: Listening by Pixabay

Firstly we would like to thank you for your patience during the last couple of weeks as we work through some of the bugs within the new Research Information System (RIS). Despite much planning, user testing and two pilots of the system, some issues have been found and we apologise for the inconvenience this has caused. We are working through these as soon as we can and further updates on some common issues can be found below.

Please continue to use the feedback tab on the right of any page within RIS to provide feedback or raise queries with the team. We are responding to all queries to acknowledge receipt and to confirm once issues have been resolved.

The development team have been working hard to resolve as many queries as quickly as possible.

To date, the following issues have been resolved:

Issue Resolution Date fixed
Internet explorer not showing outputs Development work undertaken to address this issue 25th October 2019
Dates appearing incorrectly A new date format has been used and dates now appear as 14 Sept 2019 or 22 Dec 2019 24th October 2019
Issues with information pulling to Cronfa and items missing This was due to a firewall issue, which has now been updated 1st November 2019
UoA Lead admin access not available A fix for this has been identified and implemented 7th November 2019

If you have any further problems regarding the above issues, please do contact us through the feedback tab.

Ongoing

Author ordering and citations. Work is ongoing to add information on co-authors from old RIS to ensure full citation information is available. Once this development work is complete, this will then feed the information on Cronfa and staff profiles to ensure all information is correct.

REF Officer cannot view exceptions. Work is ongoing to ensure that REF Officers have access to Open Access exceptions.

GPA calculator for admins. Work is underway to ensure the calculations in the GPA calculator are correct.

We will also be undertaking work to:

  • Improve the navigation around RIS, e.g. if you undertake a search your results will be held whilst you click in and out of outputs
  • Provide additional information within downable reports
  • Ensure ORCiD details are pulling into the system correctly.

Please accept our apologies again for the inconvenience caused by the bugs in the new system. We are working through these as quickly as possible. As mentioned above, please continue to feedback or raise any queries through the feedback tab and a member of the team will be in touch.

Enhanced RIS – One week in from changeover…

RIS Home
Feedback button icon

Many thanks for your feedback and ideas for the new RIS system. We are currently working through these requests, and fixing bugs that have been identified post-launch.

Please provide any further feedback, comments and observations via the Feedback button which you will see on the right hand side of the RIS Home screen.

We will provide additional drop-in training sessions over the next few weeks (details tbc).

If you have any queries please contact Laura Bailey (laura.bailey@swansea.ac.uk) and/or Andrew Burrows (a.j.burrows@swansea.ac.uk).

Research Information System – RISE Project Update #6

Where are we now? 

With just over 10 days until the launch of the new RIS the team is finalising details including applying permissions and fixing any remaining bugs. 

After release, we will continue to implement further enhancements including notifications and to look ahead to integration with the REF2021 submission system.  

So what has changed?  

A summary of the changes has been included below. Further details on all of these changes can be discussed at any of the awareness raising sessions or training drop-ins.

Old RIS New RIS
Multiple authors would add the same output One output will mean one record. Additional authors can be added to a record, removing the need for duplication of efforts. This will benefit all users, ensuring rich metadata and one version of the truth.
Reports take a long time to produce and data is often managed outside of RIS due to concerns around data integrity Additional reporting functionality will be available to support continuous assessment and to ensure we have an accurate view of our position ahead of submission in 2020.   This will benefit all UoAs, providing additional information quickly to allow our REF submission to be optimised.
Impact Case Studies and Environment narratives not able to be shared within RIS until submission Updates to the permissions in RIS mean that Impact Case Studies and Environment narratives can be made visible to members of the UoA for feedback once at an agreed point.
Assessment managed in a number of ways across Colleges/Schools UoAs can toggle on and off whether scores are visible to staff.

What next? 

The current RIS will not be accessible from Monday 21st October. The new RIS will be populated by content from the current RIS and will be live on Tuesday 22nd October. From this point onwards, this will be the only RIS is use. 

Help and support 

A number of training sessions will be held over the coming weeks to assist users with undertaking tasks such as adding an output or uploading Impact Case Studies and Environment Narratives. Please feel free to drop in to any of the following sessions: 

Pixabay image: chatawat

RIS training drop-in sessions:

  • Wednesday 16th October 2-4pm, SoM109 PC Lab, Bay
    • Thursday 17th October 12.30-1.30, Training Room 1, Level 2 Library, Singleton
    • Tuesday 22nd October 1-2pm, Training Room 1, Level 2 Library, Singleton
    • Monday 28th October 12.30-1.30, Training Room 1, Level 2 Library, Singleton 

What if I have a problem? 

A comprehensive set of Frequently Asked Questions (FAQs) will be made available from Monday 21st October, ahead of the new system launching. A link to this information will be circulated at the time.

If you have any queries please contact Laura Bailey (laura.bailey@swansea.ac.uk) and/or Andrew Burrows (a.j.burrows@swansea.ac.uk). We will of course keep you up-to-date on progress and training will be provided should the changes to the system necessitate this.

Research Information System Enhancement (RISE) Development Update #5

Where are we now?

We are now just weeks away from launching the new Research Information System (RIS). Over the next week or so we will be releasing the test system for use with some departments in order to gather further user feedback and to begin introducing the system.

RIS Home

The development team are currently finalising functionality that will enable admin users to model various scenarios and calculate a GPA for the UoA within seconds. This will be particularly helpful for colleagues as we move towards a continuous assessment approach ahead of submission in November 2020.

In addition to development work, we are liaising with stakeholders around the use of notifications (in RIS and via email) in order increase visibility in areas such as open access compliance.

What next?

Development work will be completed to implement notifications and we will also be testing the new GPA calculator functionality. The team will also be ensuring alignment between the new RIS and the PDR system.

Liaising with colleagues on the migration of Impact and Environment documents, we plan to use the latest items submitted as part of the State of Play update in September to the system. Authors will then be able to add further items such as evidence once the system is live.

RIS Infographic

Feedback and get involved

Colleagues are welcome to come and view the current stages of development in Faraday, Singleton or to attend bi-weekly showcase meetings where the development team demo the new system, to provide an opportunity for colleagues and inform future developments.

We will be continuing to test the system with users over the coming weeks. If you are interested in taking part please contact Laura Bailey (laura.bailey@swansea.ac.uk) and/or Andrew Burrows (a.j.burrows@swansea.ac.uk).

We will of course keep you up-to-date on progress and training will be provided should the changes to the system necessitate this.

Research Information System Enhancement (RISE) Development Update #4

Image by cuilei2016 from Pixabay

Where are we now?

The team continue to work through the user feedback to make changes to the system in terms of functionality and style. This includes updates to allow users to be able to add additional authors to items and to signal mandatory fields before saving.

In addition to development work, we are liaising with colleagues on REF submission optimisation tools and notifications to assist users in analysis and improve workflows.

What next?

The migration process is now complete and all outputs should now be showing in the new RIS. Testing is underway with the team to ensure this is the case. Over the coming weeks we hope to be able to release the system for further testing and feedback.

Liaising with colleagues on the migration of Impact and Environment documents, we plan to use the latest items submitted as part of the State of Play update in September to the system. Authors will then be able to add further items such as evidence.

Feedback and get involved

Colleagues are welcome to come and view the current stages of development in Faraday, Singleton or to attend bi-weekly showcase meetings where the development team demo the new system, to provide an opportunity for colleagues and inform future developments.

We will be continuing to test the system with users over the coming weeks. If you are interested in taking part please contact Laura Bailey (laura.bailey@swansea.ac.uk) and/or Andrew Burrows (a.j.burrows@swansea.ac.uk). We will of course keep you up-to-date on progress and training will be provided should the changes to the system necessitate this

Research Information System Enhancement (RISE) Development Update #3

Where are we now?

User testing has been a key focus over the past weeks with users from across all Colleges and Schools being invited to test the system. This includes members of the REF Team, REF Officers and academics. We have held sessions in ISS and also run sessions remotely to allow colleagues to test the system from the comfort of their own offices and at a time convenient to them.

A number of common concerns have been raised through the testing including:

· The need for the system to give a visual sign when pages are loading

· Additional save buttons to prevent the user from scrolling needlessly

· A welcome message using the users preferred name e.g. welcome John, rather welcome J.Jones@swansea.ac.uk

We would welcome any further feedback on the system and if you would like to be involved in testing please contact the team on the details provided below.

What next?

Over the coming weeks we will be working to ensure that the feedback from user testing is used to inform future development work and to fix common problems. We will also be looking ahead to the rollout of the system in September, with our attention turning to developing training sessions and updating user guides.

Please note, the Outputs Mini-REF for 2019 will be run from the current RIS following the Publications Mini-REF Assessment Process 2019.

Feedback and get involved

Colleagues are welcome to come and view the current stages of development in Faraday, Singleton or to attend bi-weekly showcase meetings where the development team demo the new system, to provide an opportunity for colleagues and inform future developments.

We will be continuing to test the system with users over the coming weeks. If you are interested in taking part please contact Laura Bailey (laura.bailey@swansea.ac.uk) and/or Andrew Burrows (a.j.burrows@swansea.ac.uk). We will of course keep you up-to-date on progress and training will be provided should the changes to the system necessitate this